HR Coordinator (Projects) (Fixed Term) - GLA15773

Allscreens Nationwide Ltd; Glasgow; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Holiday entitlement

LGPS pension

Employee Assistance Programme

Discounts

Cycle to work

Flexible working

Job summary

Glasgow Life is seeking an HR Coordinator (Projects) to join our HR team on a fixed-term basis. The role is hybrid, 35 hours per week, with a fixed term until September 2027.

You will support the HR team to deliver key HR projects and provide comprehensive HR support across multiple service areas. Key duties include coordinating project activity, maintaining information systems, tracking progress, identifying risks, and advising on HR policies.

Qualifications

• Experience delivering HR and business projects.
• Experience in a generalist HR environment.
• Experience coordinating activities involving multiple stakeholders and competing priorities.
• Experience collating large volumes of data and using HR information systems.
• Experience providing advice and guidance on HR policies and procedures.
• Knowledge and understanding of employment legislation and HR best practice.
• A related qualification or equivalent relevant experience.

Responsibilities

• Coordinate project activity including gathering, collating, analysing and presenting information.
• Maintain information management systems including complex spreadsheets.
• Monitor the progress of projects against agreed plans to ensure deadlines are met.
• Support with identifying any issues or risks that may impact on delivery and escalating where appropriate.
• Assist with providing practical solutions to challenges identified during project delivery, working with relevant stakeholders to develop and take forward agreed plans.
• Support with the planning of project activities, maintaining project plans, action logs and project documentation.
• Coordinate and support with relevant meetings, briefings and manager updates for project groups.
• Provide first line HR support to line managers and staff on a wide range of generalist HR topics, escalating complex matters where appropriate.
• Manage various shared mailboxes, ensuring queries are responded to within an appropriate timeframe.
• Support the HR team with policy review and updates
• Contributing to the development and continuous improvement of HR policies, procedures and services.

Skills

HR project coordination

Stakeholder management

Data analysis

HR information systems

Policy guidance

Education

Related subject qualification

Job description

Company:

Company: GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION

We believe everyone deserves a great Glasgow life and that starts with the people who work here.

Glasgow Life is a charity like no other. Our vision is to improve the lives of everyone in our city. To help us achieve that, we are looking for an HR Coordinator (Projects) to join our HR team.

Our teams focus on making a real difference through culture and sport in Glasgow. If you’re excited by the idea of being part of that, this could be the job for you.

What you need to know

Hours: 35 hours per week

Contract type: Fixed Term until September 2027

Location: Hybrid. You will spend part of your week at home, and part of your week in one of our offices or venues

What you’ll do

As an HR Coordinator (Projects), you will play an important role in supporting the HR team to deliver key HR / business projects and provide comprehensive HR support across a diverse portfolio of service areas.

Main responsibilities:

• Coordinate project activity including gathering, collating, analysing and presenting information in various formats.
• Maintain information management systems including complex spreadsheets.
• Monitor the progress of projects against agreed plans to ensure deadlines are met.
• Support with identifying any issues or risks that may impact on delivery and escalating where appropriate.
• Assist with providing practical solutions to challenges identified during project delivery, working with relevant stakeholders to develop and take forward agreed plans.
• Support with the planning of project activities, maintaining project plans, action logs and project documentation.
• Coordinate and support with relevant meetings, briefings and manager updates for project groups.
• Provide first line HR support to line managers and staff on a wide range of generalist HR topics, escalating complex matters where appropriate.
• Manage various shared mailboxes, ensuring queries are responded to within an appropriate timeframe
• Support the HR team with policy review and updates
• Contributing to the development and continuous improvement of HR policies, procedures and services.

Your work will make a visible and lasting difference.

Who you are

• Experience of supporting the delivering of HR and business projects.
• Experience of working within a generalist HR environment.
• Experience of coordinating activities involving multiple stakeholders and competing priorities.
• Experience of collating large volumes of data and using HR information systems.
• Experience of providing advice and guidance on HR policies and procedures.
• Knowledge and understanding of employment legislation and HR best practice.
• A qualification in a related subject or equivalent relevant experience

Download the Person Specification in the Job Attachments section on MyJobScotland. Use this to shape your application and show how your experience aligns with the job.

When selecting candidates for interviews, managers will look for candidates who meet all the ‘essential’ criteria listed in the Person Specification. If there are many candidates, they may also consider desirable skills. So, include those if they apply to you.

What we offer

At Glasgow Life, our work changes lives. As a charity, we bring communities together and support wellbeing through sport, culture, heritage, and learning.

Learn more about Glasgow Life in our 10 Facts video in the Further Information section on MyJobScotland.

We support

you to live a great life. Inside and outside of work. Some of our benefits include:

Holiday

When you join, you’ll get 30 days’ holiday. Plus 6.5 public holidays if you’re full-time. This increases to 35 days after 5 years of service.

Fancy a bit more time off? You can buy extra holiday too!

Pension

Join the Local Government Pension Scheme (LGPS) – a Defined Benefit scheme that provides you with a secure pension for later life.

Support

Sometimes we all need support and a listening ear. Our free and confidential Employee Assistance Programme can support your mental, emotional, and physical wellbeing.

Discounts

As a colleague, you can enjoy discounts on the things you love, from Glasgow Club memberships to our museum shops and our online store. We are also part of the cycle-to-work scheme, helping you stay active.

Flexibility and development

We are proud of our flexible and inclusive work policies, which help you balance work and life. We also offer support for learning, development and career progression.

Please note that Glasgow Life is an Arm’s Length External Organisation to Glasgow City Council. We are currently completing a Job Evaluation exercise and introducing a new pay and grading structure. This may impact current salaries quoted in job adverts. To learn more, visit -

https://www.glasgow.gov.uk/jobevaluation.

Who We Are

Our Corporate Services teams keep Glasgow Life running at its best. From Business & Strategy, Finance, HR, Infrastructure, Marketing, Retail, they deliver the behind-the-scenes work that powers everything we do. Whether it’s shaping strategy with sharp insights, crafting compelling messages, supporting our people, managing over 100 venues, or generating vital income—this team makes it happen.

Diversity and Fair Work at Glasgow Life

We’re working to build a team that reflects the rich diversity of Glasgow’s communities — where everyone feels valued, respected, and able to be their full, authentic selves at work.

We’re proud to be a Disability Confident and Carer Positive employer, and we welcome applications from people of all backgrounds. Learn more about our commitment to Equality, Diversity and Inclusion here:

We’re also committed to Fair Work First principles, including effective voice, opportunity, security, fulfilment and respect for all our staff. Learn more about our approach to Fair Work First here:

We’re working hard to address underrepresentation in our workforce. We especially welcome applications from people with disabilities and from ethnic minority communities.

Application Packs and Further Information

We want everyone to be able to apply. If you need the Application Pack in another format, like Braille, large print, or another language, please call us on 0141 287 1054.

If we need to post it to you, we’ll send it by second-class mail within three working days. Please allow enough time to complete and return your application before the closing date. If you think you might need more time because of accessibility needs, please get in touch and we’ll be happy to help.

There are also a number of Accessibility Tools compatible with the myjobscotland website which may assist you with your application. More information on these can be found at https://myjobscotland.gov.uk/accessibility-statement.

For further information about working for us please refer to our website

https://www.glasgowlife.org.uk/work-with-us

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION

GLASGOW CITY COUNCIL AND ARMS LENGTH ORGANISATION