HR Coordinator

PORTA; Scarborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the food production sector is seeking an HR Coordinator to enhance their human resources operations. You will be responsible for recruitment, onboarding, employee relations, and training, while ensuring compliance with safety regulations and HR documentation. The ideal candidate will have strong organizational skills and HR experience, contributing to a positive workplace culture.

Benefits

Employer Paid Benefits - Health/Dental

Free Italian Food

Qualifications

• 1-3 years of experience in an HR support role preferred.
• Familiarity with employment legislation.
• Experience in manufacturing or food production is an asset.

Responsibilities

• Coordinate full-cycle recruitment and onboarding for new hires.
• Serve as a first point of contact for employee inquiries.
• Assist in training and development programs.

Skills

Organization

Communication

Attention to Detail

Time Management

Education

Post-secondary education in Human Resources or Business Administration

Tools

UKG

Microsoft Office Suite

Job description

The HR Coordinator plays a key role in supporting the Human Resources function across a range of areas including recruitment, onboarding, training coordination, employee relations, health & safety, and HR systems administration. The ideal candidate is organized, keen on attention to detail, proactive, and passionate about supporting a positive and productive workplace culture at PORTA.

Recruitment & Onboarding

• Coordinate full-cycle recruitment including posting jobs, screening candidates, scheduling interviews, and preparing offer letters.
• Support hiring managers throughout the recruitment process and ensure a positive candidate experience.
• Manage onboarding and orientation programs for new hires, ensuring all documentation is complete and employees are set up in UKG (HRIS).
  

Employee Relations & HR Support

• Serve as a first point of contact for employee inquiries, escalating complex issues to HR leadership.
• Support employee engagement initiatives and assist with coordinating employee events and recognition programs.
• Maintain accurate and confidential employee records in accordance with company policies and legislative requirements.
  

Training & Development

• Assist in the coordination and tracking of training programs, ensuring training records are up to date.
• Help managers and departments schedule job-specific, compliance, and leadership training.
• Monitor training completion and follow up as required to ensure compliance with internal SOPs and external regulations.
  

Health & Safety / JHSC

• Schedule and participate in monthly Joint Health and Safety Committee (JHSC) meetings, taking minutes and following up on action items.
• Ensure accurate documentation and filing of incident reports, workplace inspections, and hazard assessments.
• Support compliance with workplace safety regulations and coordinate related employee communications.
  

HRIS & Administrative Duties

• Maintain and update employee data in the HRIS (UKG), ensuring accuracy for reporting, payroll, and compliance purposes.
• Generate routine HR reports and analytics for leadership and audit purposes.
• Support HR policy administration and assist with drafting and updating SOPs, policies, and procedures.
  

Compliance & Documentation

• Ensure all employee documentation is completed, signed, and filed (e.g., offer letters, policy acknowledgements, training records).
• Assist in compliance audits and reporting (AODA, ESA, WSIB, etc.).
• Maintain confidentiality and handle sensitive employee information with discretion.

Qualifications & Skills:

• Post-secondary education in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in an HR support role; experience in manufacturing or food production considered an asset.
• Working knowledge of HR systems; experience with UKG is a strong asset.
• Familiarity with employment legislation (ESA, OHSA, AODA, etc.).
• Excellent organizational, time management, and communication skills.
• Strong attention to detail and ability to handle multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Employer Paid Benefits - Health/Dental
• Free Italian Food