HR Coordinator

Reading Students' Union; Reading; On-site; GBP 25,000 - 35,000; Full time

Job summary

Reading Students' Union is looking for an HR Coordinator to support recruitment and onboarding processes within a student-led charity. This role involves managing applications, ensuring smooth HR operations, and contributing to various HR projects. Suitable candidates will have a CIPD Level 3 qualification, solid admin experience in HR, and a friendly, proactive attitude.

Qualifications

• CIPD Level 3 qualification is essential.
• Solid admin experience in HR or recruitment.
• Experience with recruitment and onboarding processes is necessary.

Responsibilities

• Manage recruitment admin, including posting job adverts and scheduling interviews.
• Coordinate onboarding and prepare contracts for new starters.
• Maintain HR databases and perform regular audits.

Skills

Organisational skills

Communication

Attention to detail

Education

CIPD Level 3 (or higher)

Tools

Microsoft Office Suite

Job description

Reading SU is a student-led charity based on the University of Reading's Whiteknights Campus, everything we do is student inspired and, as a not-for-profit organisation, all funds raised through our activities are passed right back into the students’ union to benefit students.

Our mission is to provide a platform for good, creating a community where all voices are equal, and everyone is free and safe to express themselves, enjoy good times with friends and feel supported on their path through University, leading to a brighter future for all.

The HR Coordinator role, based in the Reading SU building on campus, is all about keeping things ticking behind the scenes, especially when it comes to recruitment and onboarding new starters. You'll be the admin whiz who makes sure our processes are smooth, our records are accurate, and our new starters feel supported from day one.

What You’ll Be Doing:

• Recruitment admin: Posting job adverts, managing applications, scheduling interviews, and keeping hiring managers in the loop
• Onboarding coordination: Preparing contracts, collecting right-to-work documents, setting up welcome packs, and making sure new starters have everything they need
• HR systems: Keeping our HR databases up to date with employee info, starters, leavers, and changes and carrying out regular audits
• General admin: Supporting with letters, reports, managing email inboxes and day-to-day queries from staff
• Payroll support: Helping prep monthly payroll changes and liaising with finance
• Project support: Getting involved in HR projects like wellbeing, engagement, and training initiatives
  
  

About you:

• Qualified at CIPD Level 3 (or higher) – this is essential
• Solid admin experience in HR or recruitment
• Experience coordinating recruitment and onboarding processes
• Brilliant organisational skills – you love a good checklist and know how to prioritise
• Confident communicator – written and verbal
• Comfortable juggling multiple tasks and deadlines
• High attention to detail – especially when it comes to contracts and data
• Friendly, approachable, and always happy to help
• Discreet and professional when handling sensitive info
• A proactive attitude and a sense of humour – we’re a fun bunch!
  
  

Confidence with Microsoft suite including Forms, One Drive, SharePoint and Teams, and payroll administration experience would also be beneficial, but aren't essential.

Reading SU strives to be an equal opportunities employer. We champion diversity and remove barriers to inclusion, and are committed to ensuring that our workforce is an inclusive community that celebrates difference. We develop positive policies in all aspects of our work that promote equal opportunities for everyone, irrespective of their age, disability, ethnic background, gender or gender identity, home country, sexuality, race or religious beliefs.