HR Coordinator

Omnicom Health; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A healthcare communications company in London is seeking a Human Resources Coordinator to provide HR support for UK-based operations. This role involves coordinating HR tasks related to employees and contractors, managing data in the HRIS system, and supporting the HR Business Partners. Ideal candidates will possess strong communication skills and relevant HR experience. This position offers a hybrid working model, combining office and remote work.

Qualifications

• Experience in a HR coordination role in a fast-paced environment.
• Ability to multi-task within tight deadlines.
• Experience of data handling with attention to detail.
• Strong verbal and written communication skills.
• Fluency in English language.

Responsibilities

• Analyze HRIS data and provide various reports.
• Manage onboarding & offboarding process for freelancers.
• Support HRBP’s with onboarding and employee lifecycle documentation.
• Conduct right to work checks and maintain compliance.

Skills

HR coordination

Data handling

Strong communication skills

Time management

Confidentiality

Education

HR qualification or equivalent experience

Tools

Microsoft Office Suite

HR tools like SuccessFactors

Job description

Hybrid working: 3 days in the Omnicom office at W2 London, and 2 days remote working

Contract Type: 12 Month Fixed Term Contract

Overview:

The Human Resources Coordinator will provide HR coordination for employees & contractors for the UK-based Omnicom Health Group (OHG) companies. This role will partner with all functions of the broader HR team (TA and HRBPs) to timely complete all assigned tasks.

Responsibilities:

HRIS Data

• Pull, analyze, and provide various reports from HRIS system
• Provide data analysis metrics to the HR Business partners
• Keep the HRIS is kept up to date
• Action merit/salary increase or other compensation changes (e.g bonus)Input and run holiday and sickness reports

Freelancers/Contractors

• Collaborate with the Operations and TA functions to carry out onboarding and extension tasks in line with IR35 compliance needs
• Manage onboarding & offboarding process for freelancers
• Monitor mandatory training compliance for freelancers/contractors

Employee Lifecycle

• Draft documents in relation to the employee lifecycle, eg; onboarding, offboarding and compensation
• Support the HRBP’s with onboarding tasks
• Share employee exit interview information
• Support the HR Advisor throughout the probation process
• Support the Benefits Coordinator with Benefits administration as required
• Support the HRBP team manage benefit queries

Immigration

• Do right to work checks as required
• Keep Agency migrant trackers up to date

Health & Safety (H&S)

• Manage employee risk assessment process
• Keep employee risk assessment forms up to date
• Assist in the completion of mandatory H&S training for new hires

Ad- hoc HR Coordination

• Update internal onboarding and offboarding trackers
• Employee data reporting & data analysis as assigned
• Assist the HR Business partners with projects as assigned

Qualifications and Experience:

• Experience in a HR coordination role in a fast-paced, collaborative working environment with a focus on operations.
• Ability to multi-task and handle various requests with accuracy and proficiency within tight deadlines.
• Experience of data handling with strong attention to detail.
• Ability to project manage and deliver task output within required deadlines.
• High degree of confidentiality.
• Strong verbal, written and customer service communication skills.
• Fluent in English language – verbal and written
• Collaborative approach with a ‘can do’ attitude.
• Proficiency in Microsoft Office Suite, at minimum intermediate or advance word/excel user
• Experience of various HR tools and systems - i.e. SuccessFactors and Culture Amp is preferred, but not required.
• Interest in learning company policy and employment law.
• Qualification within HR or equivalent experience.

Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with ourRecruitment Privacy Notice .

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