HR Coordinator

Our client is seeking a proactive and organised HR Coordinator to deliver a comprehensive generalist HR service to staff, partners and contractors. Working closely with the Director of People, this role supports the delivery of consistent HR practices, recruitment, employee relations and operational processes across the organisation.

HR Coordinator Company Benefits:

1. Comprehensive health insurance
2. Pension plan
3. 25 days' holiday plus bank holidays
4. Life insurance
5. Performance-based bonus
6. Career development opportunities
7. Company events

HR Coordinator Key Responsibilities:

1. Support compliance with employment legislation and internal HR policies.
2. Provide advice to line managers on HR matters, ensuring a fair and consistent approach.
3. Attend meetings and support investigations and note-taking when required.
4. Assist with ad hoc HR projects and office visits when necessary.
5. Manage recruitment processes, including:
1. Advertising roles and liaising with recruitment agencies.
2. Screening applications and shortlisting candidates.
3. Coordinating interviews, offers, and new starter paperwork.
4. Conducting reference and eligibility checks.
5. Delivering HR induction sessions and overseeing onboarding.
6. Managing recruitment records, diversity data, and systems updates.
6. Maintain accurate, up-to-date staff records, including:
1. Contracts, terms, variations, and annual review notifications.
2. Supporting annual personal information audits in line with Data Protection regulations.
3. Maintain the HR database with updates on starters, leavers, promotions, salary changes, absences, and other employee data.
7. Oversee holiday and sickness absence records and reporting.
8. Calculate holiday entitlements and maternity pay accruals.
9. Provide cover for payroll processing during absence, including:
1. Preparing payroll information and liaising with payroll providers.
2. Managing absence records, producing reports, and responding to staff queries.
3. Supporting with P11D information collation.
10. Act as a confidential point of contact for employees wishing to discuss personal matters.
11. Collaborate with other teams on IT, Finance, and Marketing updates for starters and leavers.
12. Organise HR induction and training sessions.
13. Support with internal events and team communications.

HR Coordinator Experience and Skills Requirements:

1. Previous experience in HR administration, systems, and procedures.
2. Good knowledge of HR databases and platforms (e.g. ADP iHCM).
3. Experience using an ATS or recruitment platform.
4. Strong understanding of employment processes, documentation, and record-keeping.
5. Excellent written and verbal communication skills.
6. Highly organised with strong attention to detail and time management.
7. Numerate and service-oriented, with a discreet and professional approach.
8. Able to work independently and as part of a team.
9. Proficient in Microsoft Word, Excel, Outlook, and other standard office software.

Desirable:

1. CIPD qualification or relevant degree.
2. Understanding of attraction and retention, performance management, absence management, grievance and discipline procedures.
3. Experience supporting payroll processes.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.