HR Coordinator

Sword Group; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

Sword Group is seeking an HR Coordinator to enhance employee experiences and support HR operations. The role focuses on onboarding, documentation management, and promoting a supportive workplace. Ideal candidates will possess strong organizational skills, HR knowledge, and a commitment to diversity and inclusion.

Benefits

Personalized career development planning

Flexible working arrangements

Generous annual leave and family-friendly benefits

Access to private health and well-being schemes

Qualifications

• Experience in HR coordination or HR administrative role.
• Familiarity with UK employment law and HR best practices.
• Proactive and organized approach to managing tasks.

Responsibilities

• Coordinate onboarding, learning and development processes.
• Manage HR documentation and respond to employee queries.
• Support health and safety training and employee travel arrangements.

Skills

Attention to detail

Communication

Confidentiality

Organizational skills

Education

CIPD qualification (Level 3 or higher)

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As an HR Coordinator at Sword, you’ll be at the heart of our mission to create a workplace where employees feel valued, supported, and empowered to succeed. Your dedication and support will help ensure that every touchpoint in the employee experience, from onboarding to day-to-day HR support, is smooth and engaging. You'll play a key role in promoting employee wellbeing, fostering an inclusive environment, and supporting diversity initiatives - making Sword a place where everyone can thrive.

As you gain a deeper understanding of our complex business, including contract management and HR operations, you’ll have the opportunity to become more involved in advising our People and contributing to strategic HR initiatives. This is a fantastic career path for someone who is eager to build on their HR foundation, with full support from our Senior HR Advisors and leadership team.

As the HR Coordinator, You Will:

• Ensure seamless HR operations by coordinating processes for onboarding, probation, learning and development, and offboarding.
• Make a difference from day one by helping new employees feel welcome and supported, from induction through their journey with us.
• Capture valuable insights by conducting exit interviews, providing us with data to continually improve the employee experience.
• Manage essential HR documentation, including employment contracts and pre-employment checks, ensuring accuracy and timeliness.
• Be the go-to person for HR-related queries, working closely with the HR Advisors to resolve employee questions and issues.
• Keep records updated and compliant by maintaining accurate personnel files and HR systems.
• Support our teams by coordinating health and safety training, compliance measures, and assisting with employee travel arrangements.
• Help shape HR projects by supporting initiatives that improve HR processes and deliver functional support for business needs.
• Provide data-driven insights by compiling reports that help us make informed decisions about our people and practices.
• Stay ahead of HR trends and best practices, ensuring you are up to date with employment law and company policies.

• Previous experience in an HR coordinator or HR administrative role.
• Experience coordinating HR processes such as onboarding, employee relations, or learning and development is highly valued.
• Excellent attention to detail, ensuring all records, reports, and documentation are accurate and up to date.
• Familiarity with UK employment law and HR best practices, with a commitment to staying updated on changes and compliance requirements.
• Excellent communication and interpersonal skills, with the ability to build effective relationships with employees and internal stakeholders.
• Ability to handle sensitive information with confidentiality and professionalism.
• A proactive and organised approach, able to manage multiple tasks and priorities effectively.
• CIPD qualification (Level 3 or higher) is desirable, but we also support those working towards it.

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.