HR Compliance Specialist

Bottomline; Theale; On-site; GBP 45,000 - 65,000; Full time

Job summary

A global leader in business payments is seeking an HR Compliance Specialist. This role is critical for ensuring adherence to employment legislation across various regions. You will develop compliance programs, conduct audits, and provide training, playing an essential role in mitigating legal risks and fostering a culture of compliance. The ideal candidate will possess significant experience, a relevant degree, and a proactive mindset.

Qualifications

• Significant experience in a similar compliance role.
• Good understanding of employment legislation across multiple countries.
• Able to work independently with limited direction.

Responsibilities

• Assist in the development of global employee lifecycle processes.
• Review and update employee handbooks for compliance.
• Conduct audits of HR processes to ensure legal adherence.

Skills

Compliance monitoring

Problem solving

Detail-oriented

Excellent communication

Education

BA degree

Level 7 CIPD qualification

Tools

Microsoft Office

Job description

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Are you ready to transform the way businesses pay and get paid? Bottomline is a global leader in business payments and cash management, with over 30 years of experience and moving more than $10 trillion in payments annually. We're looking for passionate individuals to join our team and help drive impactful results for our customers. If you're dedicated to delighting customers and promoting growth and innovation - we want you on our team!

Role:

The HR Compliance Specialist is responsible for ensuring that Bottomline adheres to all applicable employment laws, regulations, and internal policies across all locations, including US, EMEA & APAC. This global role involves monitoring HR processes, conducting audits, developing compliance programs, and providing training to staff on legal requirements. The HR Compliance Specialist plays a critical role in mitigating legal risks and fostering a culture of compliance across Bottomline.

How you'll contribute:

• Assist in the development, implementation, and maintenance of global employee lifecycle processes and procedures that meet legal and regulatory requirements
• Review and update employee handbooks and other HR-related documents across all locations to ensure current and compliant with local laws
• Develop and deliver employee training programs on compliance-related topics, including anti-discrimination and workplace safety
• Provide support and guidance on performance management, disciplinary issues, grievances, and dismissals
• Lead internal investigations related to employee complaints, harassment, discrimination, or other compliance-related issues
• Develop and conduct regular audits of HR processes and practices, including data management and access controls, to ensure in line with applicable employment laws and regulations
• Respond to compliance and customer audit requests related to HR matters
• Identify potential compliance risks within HR operations and develop strategies to mitigate these risks
• Conduct meetings to address non-compliance issues and drive corrective actions
• Monitor changes in employment laws and regulations, and update HR policies and procedures accordingly
• Maintain records of compliance activities and report on findings to senior management
• Collaborate with legal counsel to address complex compliance issues and to respond to regulatory inquiries or audits
• Work closely with other HR team members, legal, security, finance, and other departments to ensure a cohesive and collaborative approach to compliance
• Serve as compliance point of contact and provide guidance and support to managers and employees on compliance issues as they arise

What will make you successful:

• Significant experience in a similar compliance role
• Good understanding of employment legislation across multiple countries
• BA degree, Level 7 CIPD qualification or equivalent
• Brings a positive, proactive mindset and bias toward action
• Problem solver able to make thoughtful decisions on behalf of the business
• Extremely detail-oriented and organised whilst working to tight deadlines
• Excellent communication skills, both oral and written, with a strong customer first orientation
• Ability to work independently and autonomously with limited direction
• Demonstrated proficiency of Microsoft Office applications (Outlook, Excel, Word and PowerPoint)