HR Co-ordinator

RES; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in renewable energy seeks an HR Administrator in Glasgow. The role involves providing comprehensive HR support, maintaining personnel data, and ensuring compliance with processes. Ideal candidates will excel in teamwork, communication, and analytical skills, contributing to a diverse and impactful workplace.

Benefits

Competitive benefits package

Opportunities for professional growth

Qualifications

• Basic knowledge of HR Policies/Employment Legislation.
• Intermediate user of MS Office Packages (Excel, Word, PowerPoint) is essential.
• Experience in managing workloads and meeting targets.

Responsibilities

• Manage onboarding and leaver processes, ensuring compliance and timely completion.
• Maintain HR Information System (HRIS) and handle employee queries.
• Support payroll tasks and coordinate HR policy updates.

Skills

Confidentiality

Teamwork

Analytical competency

Interpersonal skills

Communication skills

Customer service focus

Organizational skills

Tools

MS Office

Job description

Description

Do you want to work to make Power for Good?

We're the world's largest independent renewable energy company. We're guided by a simple yet powerful vision: to create a future where everyone has access to affordable, zero carbon energy.

We know that achieving our ambitions would be impossible without our people. Because we're tackling some of the world's toughest problems, we need the very best people to help us. They're our most important asset so that's why we continually invest in them.

RES is a family with a diverse workforce, and we are dedicated to the personal professional growth of our people, no matter what stage of their career they're at. We can promise you rewarding work which makes a real impact, the chance to learn from inspiring colleagues from across a growing, global network and opportunities to grow personally and professionally.

Our competitive package offers a wide range of benefits and rewards.

The position

To provide comprehensive People & Culture (P&C) administration, support and advice to the RES P&C team. Working closely with the Benefits & Administration Manager and P&C Partners you will work together to ensure a high-quality HR service is delivered to the business.

Organisational Context

• Work in the P&C team, reporting into the Benefits & Administration Manager
• Handles sensitive and personal data – required to comply with DPA/GDPR and professional confidentiality.
• Efficient at managing correspondence and requests for information from employees and line managers.
  
  

Key Accountabilities

• Own the administrative actions for the onboarding process ensuring that all pre-employment checks have been accurately completed in a timely manner and before new employees start at RES, raising any issues to the P&C Partners
• Action the leaver process confirming details to payroll, IT and finance
• All employee's personal data is maintained accurately within the HR Information system (HRIS)
• Prepare monthly handover information for payroll to ensure all starters, leavers, changes and benefit selections are captured.
• Confirm successful probation periods and extensions liaising with the relevant P&C Partner for confirmation
• Co-ordinate and respond to queries that are received in Service Now, assigning to the relevant team member where necessary.
• Action all change requests received from managers and P&C Partners ensuring that personal files are maintained on the HRIS.
• Administer HR-related documentation, such as family leave, references, special leave requests.
• Perform audits of the HRIS to check for missing information
• Respond to statutory requests for information.
• Administer the benefits portal in respect of starters, leavers changes and log in issues.
• Manage the PACE rewards scheme, long service award process and voucher schemes
• Manage PMI employee membership and liaise with broker on monthly reporting and issues
• Manage Dental scheme employee membership
• Work with the ServiceNow System Administrator to improve and make the P&C Service Now area more efficient for employees and for the P&C team
• Co-ordinate approval processes for all benefits and salary sacrifice schemes
• Support other members of the P&C team as and when required
• Complete and update employee details and bank details in Business world
• Support the P&C team as required with new HR initiatives and projects.
• Support the P&C team in developing and implementing changes to HR policies and procedures that arise either because of a change in legislation or a change in direction of the Company.
• Support the Payroll Manager with administrative tasks.
• Provide information to the Payroll Manager on request.
• Undertake project work that relates to the delivery of the Group HR Strategic Objectives and as defined in your Performance Development Review.
• Provide accurate reports when requested by other parts of the business
• Assist with training of newer team members
  
  

Knowledge

• Basic knowledge of HR Policies/Employment Legislation.
  
  

Skills

• Ability to work in a professional environment with confidential data
• Ability to work effectively as part of a HR team.
• High level of numeracy and analytical competency
• Excellent interpersonal skills.
• Excellent communication skills, both verbally and in writing.
• Excellent internal and external customer service focus.
• Well organised approach to work
  
  

Experience

• Use of Information Systems / Databases
• Intermediate user of MS Office Packages (Excel, Word, PowerPoint) is essential.
• Successfully managed own workload and can demonstrate successful completion against challenging timescales and targets
  
  

At RES we celebrate difference as we know it makes our company a great place to work. Encouraging applicants with different backgrounds, ideas and points of view, we create teams who work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, marital status, parental status, education, social background and life experience of our people.