HR Business Partner Administrator

AAB; Aberdeen City; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading business services group is seeking a skilled HR Business Partner Administrator. The role focuses on providing comprehensive administrative support, enhancing internal communications, and managing logistical needs, ultimately enabling senior leadership to drive strategic people initiatives. Ideal candidates will have strong presentation and organizational skills, along with proven experience in supporting senior leaders in a fast-paced environment.

Qualifications

• Proven experience supporting multiple senior leaders in a fast-paced, confidential environment.
• Strong expertise in crafting professional presentations.
• Excellent communication skills, both written and oral.

Responsibilities

• Provide comprehensive administrative support to the P&C Leadership Team.
• Draft internal communications and manage meeting logistics.
• Create engaging presentations for leadership meetings.
• Coordinate scheduling for training and manage travel logistics.

Skills

Presentation skills

Organizational skills

Communication skills

Discretion and confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Location Scotland

The Business

AAB is a tech-enabled business critical services group providing audit and accounting, tax, payroll and HR, outsourcing and advisory solutions globally. We help our clients manage the critical elements of their business – its people and its finances – by providing resources and technology that ensure things run smoothly no matter what hurdles they encounter.

The Team

At AAB we pride ourselves on providing everyone with an inspiring career opportunity. Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our people is at the heart of everything we do.

Does AAB sound like a good fit for you? We currently have an opening for a HR Business Partner Administrator to join our People & Culture team.

The Role

HR Business Partner Administrator – Edinburgh or Leeds

As People & Culture (P&C) Administrative Business Partner supporting the P&C Leadership Team, you will play a key role in optimising the effectiveness and efficiency of P&C. You will work closely with the CPO and senior P&C leaders, providing full administrative support which will enable them to focus on driving strategic people initiatives and building a thriving organisational culture.

Main Tasks and Technical Tasks of the Role

To provide comprehensive and efficient administrative support with a focus on supporting internal communications, presentations, arranging meetings, training courses, travel arrangements and ad hoc administrative requirements.

Key Responsibilities

• Internal communications:
  • Draft communications and PowerPoint presentations for team and company-wide meetings, including coordinating with senior colleagues for review and approval; managing timelines and logistics to ensure timely delivery; formatting and proofing all content for accuracy and brand alignment.
  • Prepare and distribute employee notices and posts.
  • Coordinate global and local team meetings, including managing invites and attendees.
  • Support internal communications initiatives and assist in planning and executing internal events to enhance employee engagement and alignment.
• Create Engaging Presentations for Leadership Meetings:
  • Develop clear, visually compelling slide decks tailored to executive audiences
  • Distil complex information into concise, impactful messaging
  • Ensure presentations align with organisational goals and priorities
  • Incorporate storytelling and data visualisation to drive decision-making
• Training administration:
  • Schedule and coordinate internal and external training courses.
  • Manage the logistics for training sessions, including booking rooms and organising equipment.
  • Send invitations and track attendance for training courses.
  • Collate and analyse feedback from training sessions and report findings.
  • Add team members’ attendance on training courses to their personal records on the HR system.
• Meetings coordination:
  • Manage complex calendars with precision and foresight, ensuring the efficient use of time for the P&C Leadership Team, including anticipating scheduling needs and conflicts.
  • Lead and co-ordinate logistics for internal meetings, workshops and offsites, such as booking rooms and preparing materials.
  • Prepare briefing notes and agendas ahead of meetings and ensure leaders are prepped and equipped to engage effectively.
  • Take and distribute minutes from meetings when required.
  • Employee Relations: Schedule meetings and arrange logistics at formal Employee Relations meetings such as disciplinaries and grievances.
  • Take and distribute meetings in a timely manner.
• Travel administration:
  • Arrange travel and accommodation for HR staff and other colleagues as requested.
  • Handle booking confirmations and manage related logistics.
• P&C general administrative support:
  • Support the P&C leadership team in maintaining key internal and cross-functional relationships, ensuring timely follow-up and helping to drive strategic collaboration across teams.
  • Prepare and format documents, reports, presentations, and communications to a professional standard.
  • Work closely with the broader business support team to ensure aligned, high-quality administrative support across the P&C function.
  • Provide confidential support on sensitive matters
  • Embrace the culture, values, and goals of AAB.

Required Experience

• Proven experience supporting multiple senior leaders in a fast-paced, confidential environment (HR or People team experience desirable).
• Previous experience of providing administration support at this level.

Required Knowledge And Skills

• Strong expertise in crafting professional and visually engaging presentations
• Excellent organisational skills
• High degree of professionalism, discretion, and confidentiality
• Strong communication skills – both written and oral
• Knowledge of Microsoft Outlook, Word, Excel. Intermediate or advanced level in PowerPoint is desirable

Required Attributes

• Proven ability to identify errors, maintain quality standards, and deliver precise outcomes
• Good team player with the ability to build effective relationships at all levels.
• Ability to work on own initiative and to tight deadlines.
• Self-motivated, with an ability to develop ideas into practice.
• Ability to work to tight deadlines.

At AAB you will have tremendous opportunities that will meet your career aspirations, working in a progressive, energetic and stimulating environment alongside supportive and engaging professional teammates.

AAB Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Disclaimer

Unsolicited CV’s sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.

#scotland

Salary Competitive