HR Assistant

SEEN Connects; London; Hybrid; GBP 26,000 - 28,000; Full time

Job summary

A creative agency in London is seeking an HR Assistant to support employee experiences and comprehensive HR operations including onboarding, HR administration, and culture initiatives. This role is essential for enhancing employee engagement in a fast-paced environment and offers hybrid working options. Ideal candidates should have HR experience and strong organisational skills.

Benefits

Private healthcare

Cycle to work scheme

Regular team and company socials

24 days of annual leave

Qualifications

• Some previous experience in an HR role, desirable.
• Confident using Microsoft Office and HRIS systems.
• Able to work with discretion and confidentiality.

Responsibilities

• Maintain accurate employee records using our HRIS.
• Coordinate job adverts, interview scheduling, and candidate communications.
• Assist with research, booking, and tracking training sessions.
• Help organise internal events and wellbeing activities.
• Update policies and ensure employment compliance.

Skills

Attention to detail

Organisational skills

Clear communication

HRIS systems proficiency

Team player

Proactivity

Education

CIPD Level 3 qualified (or working towards)

Tools

Microsoft Office

HRIS systems

Job description

Job title:

HR Assistant

Contract Type:

Permanent

Location:

Shoreditch, London

Reporting into:

Group HR Director

Hybrid/ Remote:

WFH Monday & Friday. In the office Tuesday-Thursday

Salary:

£26,600 -£28,000 per annum (DOE)

About Us

The Captivate Group is a collective of four industry-leading creative agencies (Seen Connects, Seen Studios, Seen Presents and Stir), united by a shared belief in bold ideas, diverse thinking, and meaningful work. From experiential events to retail design, PR and influencer campaigns, our teams bring ideas to life in exciting and innovative ways.

Our people are at the heart of our success—and we’re looking for a passionate HR Assistant to help us support, grow and nurture our brilliant people across the agencies.

About The Role

As our HR Assistant, you’ll play a vital role in delivering a seamless employee experience. You’ll work closely with the Group HR director to support a wide range of people operations including onboarding, HR administration, learning & development, and culture initiatives.

This is an exciting opportunity to grow your HR career in a creative, fast-paced and people-first environment.

Key Responsibilities

HR Administration & Systems

• Maintain accurate employee records using our HRIS
• Draft contracts, offer letters, reference requests and other HR documents
• Support employee lifecycle administration (new starters, probation, changes, leavers)
• Track absence, holidays, and probation and performance reviews.

Recruitment & Onboarding

• Coordinate job adverts, headhunt, interview scheduling and candidate communications
• Support onboarding and induction planning, including welcome packs and new starter paperwork
• Liaise with IT and office manager for new starter equipment.

Learning & Development

• Assist with researching booking and tracking training sessions
• Maintain training records and support L&D initiatives across all agencies
• Assist with updating agency competency frameworks when required

Employee Engagement & Culture

• Help organise internal events, recognition schemes and wellbeing activities
• Support DEI initiatives
• Monitor internal engagement tools and collate feedback
• Manage cross agency mentoring.

Payroll & HR Administration

• Update all employee changes on the payroll spreadsheet and provide evidence of the requested change.

Compliance & Reporting

• Ensure right to work checks and other employment compliance are up to date
• Support preparation for audits and HR reporting when required
• Update policies when required.

What We’re Looking For

• Some previous experience in an HR role, desirable.
• Excellent attention to detail and organisational skills
• Confident using Microsoft Office and HRIS systems
• Clear communicator, able to work with discretion and confidentiality
• A proactive and friendly team player who thrives in a fast-paced environment
• CIPD Level 3 qualified (or working towards) is desirable.

The Interview Process:

• If shortlisted, you will be invited to a 30-minute virtual call to learn more about the role and the group of agencies, and to ask questions.
• If selected, you will be asked to complete a role-relevant task, expected to take no more than one hour.

A final decision will follow.

Benefits:

Salary reflective of experience and aligned with internal benchmarks
Hybrid working from Shoreditch HQ on Tuesdays, Wednesdays, Thursdays, and from home on Mondays and Fridays.
24 days of annual leave, increasing to 25 after one year, and 26 after two years of service
3 personal days annually for wellness and mental health
Work from anywhere for up to one month each year, with a reliable internet connection and UK timezone
Snacks and drinks in the office
Private healthcare and life insurance
Cycle to work scheme and season ticket loan
Regular team and company socials
We are committed to inclusivity and welcome applications from all. Please inform us of any reasonable adjustments needed for your interview process.