HR Assistant

JR United Kingdom; London; Hybrid; GBP 25,000 - 35,000; Full time

Job description

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Our Vision is to be admired for our craft, experience, and sustainability. Desired by our customers and loved by our people.

Today Moss is more than a menswear brand, we are ‘Styling individuals for moments that matter’. We’re not just for men on their big day – we’re for everyone, all the time. Whether they need to hire a one-off outfit, elevate their daily wardrobe, or create a custom piece, we’re by their side with over 170 years of tailoring know-how and considered clothing made for life as we all live it now.

Our shared values encourage us to Trust our colleagues to think Creatively and plan for the sustained growth and development of Moss. For us this is about working Collaboratively and using Agility to achieve success, whilst leaving a positive impact. Embracing our core values and behavioral competencies strengthens relationships with our customers and colleagues.

Purpose of the Role:

As the HR Assistant your role will encompass both administrative and employee relations responsibilities. Key duties include HR and payroll administration, covering joiners, movers, and leavers, as well as maintaining accurate records for all Moss colleagues. In the employee relations domain, the role oversees low-level cases, such as absence management, timekeeping, and right-to-work compliance, ensuring adherence to company policies. Collaboration is integral, as the HR Assistant works closely with the HR Manager, HR Business Partner, Store managers, and key stakeholders to support the efficiency of HR operations.

Key Responsibilities:

• Overseeing low-level cases, such as absence management, timekeeping, and right-to-work compliance, ensuring adherence to company policies, working closely with our HR Business Partners.
• Serving as a point of contact for HR-related inquiries from employees, managers, and external stakeholders. This requires a customer-focused approach, strong communication skills, and the ability to handle confidential information with discretion.
• Responsibility for updating the HRMS, to ensure colleague profiles are maintained and accurately updated.
• Responsibility for the New Starter Administrative process, including Right to Work checking and issuing of all paperwork (inc Contracts) and uploading information to the HRMS.
• Responsibility for managing off-boarding and all leaver processes including paperwork, exit interview management and liaising with Payroll.
• Produce all contracts change paperwork and update the HRMS.
• Ad-hoc reporting and administrative support for the HR Manager.
• Responsibility for tracking Probation Management for Head Office colleagues and liaising with Line Managers to ensure paperwork is completed.
• Advise Head Office Line Managers on processes for absence and holiday management.
• Manage all family friendly leave paperwork, flexible working paperwork and any other ad hoc requests.
• Responsibility for managing and tracking Company incentives and ensuring appropriate information is relayed to Payroll.
• Supporting with administration for the Company Benefits programme, where required.
• Providing administrative support for HR projects and initiatives, such as talent management, employee engagement, and diversity and inclusion programs. This may involve tasks such as data entry, scheduling meetings, preparing presentations, and distributing materials.

What You'll Need to Succeed:

Technical:

• Proficient in Microsoft Office Suite, particularly in Excel and PowerPoint.
• Experience in HR or a related junior position.

About You:

• Detail-oriented, capable of handling intricate tasks efficiently.
• Excellent communication skills, both verbally and in writing.
• Consistently embodies Moss's core values and behavioral competencies in daily responsibilities and interactions.

Additional information: Our Hybrid Work Policy requires a minimum of 3 days in the office and 2 working from home.