HR Assistant

X1 Lettings; Liverpool; On-site; GBP 25,000 - 26,000; Full time

Benefits offered by this job

Discount cards

City centre gym access

Staff events

Job summary

X1 Lettings in Liverpool City Centre is seeking a HR Assistant to support the HR Manager across all HR admin tasks in a fast-paced, people-focused environment.

You will handle recruitment, onboarding, payroll support, records, meetings, and ad hoc projects, with CIPD sponsorship offered and 25 days holiday plus Bank Holidays. Hours are 9.30am-5.00pm, with a 4.30pm early finish on Fridays.

Qualifications

• Excellent organisational skills.
• Pro-active approach.
• Excellent attention to detail.
• Uses own initiative to effectively problem solve.
• Strong communicator.
• Discreet and confidential.
• Works confidently in a fast-paced environment.
• Passionate about delivering exceptional standards.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Coordinate end-to-end recruitment process including adverts, CV screening, interviews, references and offers.
• Onboarding of new starters – contracts and pre-employment checks.
• Offboarding – follow leavers processes.
• Maintain accurate employee records, HR systems and documentation.
• Probation reviews, extensions and letters.
• Provide company references and letters of employment.
• Assist with payroll preparation and admin.
• Keep employee handbook up to date.
• Support HR meetings and take minutes (e.g. flexible working, disciplinaries).
• First point of contact for basic HR queries; escalate complex matters to HR Manager.
• Reporting and auditing within HR; support ad hoc HR projects.

Skills

Excellent organisational skills

Pro-active approach

Attention to detail

Use own initiative to solve problems

Strong communicator

Discreet and confidential

Works confidently in a fast-paced env.

Professional, positive and Enthusiatic

Tools

Microsoft Word

Microsoft Excel

Job description

X1 Sales and Lettings are proud to have a workforce consisting of the best talent in the industry, we are a rapidly expanding Sales, Lettings, Property and Block Management business which has gone from strength to strength over the last 14 years with offices in Liverpool, Leeds, Manchester and Kent. We have an expert team base of over 140 team members and a managed portfolio of over 4500 properties across the Northwest and Kent.

We are looking for a HR Assistant keen to build on their current experience who is organised, proactive and people focused, with a genuine interest in developing a career in HR, becoming a trusted and reliable member of the team.

Our Values

We pride ourselves on developing and rewarding our team and making sure everyone plays a part in the continuing success of our company. We operate by the values of Teamwork, Accountability, Quality, Fun, Compliance and Flexibility.

Awards and Accolades

We're passionate about delivering exceptional service, and we're proud that our commitment continues to be recognised across the industry.

In 2026, X1 Sales & Lettings was shortlisted for an ESTAS Award, one of the UK's most respected property industry accolades, based entirely on verified customer reviews from our landlords, tenants, buyers and sellers. We were also recognised at the 2025 UK Property Awards, where we were awarded 5 Stars in both the Best Lettings Agency & Best Estate Agency in Manchester. categories, for the fourth consecutive year. These achievements reflect the dedication of our team and our ongoing commitment to delivering outstanding results and exceptional customer service.

The Role – Your Focus and Contribution

As a member of the HR team, you will be responsible for working on all areas of HR admin, reporting to and supporting our HR Manager - no two days will look the same and it is an opportunity to gain hands on experience across all areas of HR. Discretion and great communication verbally and in writing are key for this role, as is a keen eye for spreadsheets, and being confident and able to work independently. This is a prime role for you to make a difference, develop your skills and strengths, with a complete focus on our people, who are at the heart of our business and ongoing success.

• Recruitment - coordinating the end to end process. Including preparing and posting job adverts, CV screening against agreed criteria, arranging interviews, candidate communication, references and preparing job offers.
• Onboarding of new starters - admin and paperwork such as drawing up and issuing contracts and pre employment checks
• Offboarding - following our leavers processes
• Administration - maintain accurate employee records, HR systems, trackers and documentation, ensuring information is up to date
• Probation review checkins, extension and pass letters
• Providing company references, letters of employment etc
• Assist with payroll preparation and admin
• Keep employee hand book up to date as instructed
• Providing company references, letters of employment etc
• Assist with milestone celebrations - 5yr, 10yr etc
• Elements of internal comms e.g. communication of policy changes
• Support, assist with preparation and take minutes during HR meetings - e.g. flexible working, disciplinaries etc
• Act as first point of contact for basic HR queries, escalating more complex or sensitive matters to the HR Manager
• Reporting and auditing within HR
• Support and assist HR Manager as needed
• Support with and take on ad hoc HR projects and tasks as required

About You

We are looking for a highly organised individual, with an eye for detail, great self-management skills, someone is proud of what they do, keen to being on their current HR experience and progress, and has a people friendly approachable personality.

• Excellent organisational skills
• Pro-active approach
• Excellent attention to detail
• Use own initiative to effectively problem solve
• Strong communicator
• Discreet and confidential
• Works confidently in a fast-paced environment
• Passionate about delivering exceptional standards
• Proficient on Microsoft, particularly word and excel
• Professional, positive and enthusiastic approach

We offer:

A competitive salary, 25 days holiday plus Bank Holidays and additional paid time off at Christmas.

An investment in your ongoing training and development - we would love to sponsor you through your CIPD qualifications as your experience grows

We offer a whole host of employee perks such as discount cards and regular treats and staff events, as well as city centre complimentary gym access.

Department - Human Resources

Location - Liverpool City Centre

Salary - £24,785 - £25,500 dependent on experience

Contract type - Permanent

Hours - 9.30am - 5.00pm Monday to Friday, with a 4.30 informal early finish on Fridays