HR Assistant

Scottish Prison Service; Glenochil; On-site; GBP 25,000 - 30,000; Full time

Job summary

A national correctional service in Glenochil is seeking an HR Administrator to support the overall HR Team. The role involves managing absence data, supporting recruitment processes, and providing HR reports. Ideal candidates will have at least 2 National 5 qualifications and experience in administration, particularly within HR, alongside strong Microsoft Office skills.

Qualifications

• Minimum of 2 National 5 qualifications including English and Mathematics or relevant experience.
• Competent and experienced in administration and Microsoft Office.
• Previous experience in an HR environment is preferred.

Responsibilities

• Collate and record absence management data.
• Plan and coordinate Occupational Health Clinics.
• Provide HR related reports to the team and senior management.
• Process staff changes and recruitment support.

Skills

Administrative skills

Competency in Microsoft Office

Understanding of Data Protection Legislation

Education

Minimum of 2 National 5 qualifications

Job description

You will contribute to the overall HR Team's delivery, providing a comprehensive administration service. This role will provide an excellent opportunity for the post holder to grow and develop as an HR Professional, working within a challenging and fast paced environment.

Responsibilities

To collate and record absence management data and information and issue all necessary absence management paperwork.

Plan and coordinate Occupational Health Clinics.

To provide HR related reports to the greater HR Team, and senior management teams as required.

To deal with general HR related enquiries from staff, HQ and other agencies.

To process staff changes and ad hoc pay claims as well as ensuring all filing systems within the department are maintained.

To provide administrative support through the recruitment and selection process.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.

Qualification Requirements

Minimum of 2 National 5 (or equivalent) qualifications including English and Mathematics or relevant experience gained in a similar role and/or environment.

Knowledge, Skills and Experience Requirements

Competent and experienced in all aspects of administration.

Competent and experienced in the use of Microsoft Office packages including Word, Excel and Outlook.

Previously worked within an HR environment in a similar role.

Understanding of Data Protection Legislation.