HR Assistant

Osborne Appointments; Glasgow; On-site; GBP 26,000 - 27,000; Full time

Job summary

Osborne Appointments is seeking a trustworthy and organized HR Assistant to support the HR team with various administrative tasks. Located in Glasgow, this full-time position involves ensuring compliance with HR legislation and providing advice on essential HR matters. The ideal candidate will have strong communication skills and an HR qualification, with a salary range of £26,000 to £27,000, plus benefits such as holiday entitlement and voluntary medical insurance.

Benefits

Holiday entitlement: 20 days, increasing by 1 day per year of service up to 25 days

Private pension

Voluntary private medical insurance (post-probation)

Interest-free season ticket loan

Free eye tests

Support for CII memberships, courses, and exams (subject to approval)

Cycle to work scheme

Qualifications

• At least 12 months of HR experience preferred.
• Strong integrity and organizational skills.
• Proven ability to build relationships at all levels.

Responsibilities

• Handle HR admin tasks, including resource assessment and procedures.
• Advise employees and managers on HR matters.
• Conduct return-to-work interviews.

Skills

Integrity

Organizational Skills

Interpersonal Skills

Communication Skills

Education

Human Resources qualification

Job description

HR Assistant

OA is recruiting for an HR Assistant to join our client's highly successful and growing team.

The role involves administrative support, including data entry, filing, updating policies, researching regulations, and maintaining employee records.

With guidance from the HR Administration Manager, the role includes providing HR advice on key matters such as maternity, paternity, adoption, and return-to-work meetings.

The ideal candidate is trustworthy, organized, has strong administrative skills, and is eager to learn.

Location: Glasgow

Hours: Monday to Friday, 9 AM - 5 PM, fully office-based. Hybrid working available after a six-month probation period. Occasional travel to different offices may be required.

Salary: £26,000 - £27,000 depending on experience

Benefits:

• Holiday entitlement: 20 days, increasing by 1 day per year of service up to 25 days
• Private pension
• Voluntary private medical insurance (post-probation)
• Interest-free season ticket loan
• Free eye tests
• Support for CII memberships, courses, and exams (subject to approval)
• Cycle to work scheme

Key Responsibilities:

• Handle HR admin tasks, including resource assessment, procedures, benefits, standard letters, and legislation updates.
• Keep HR updated on legislation from ACAS and government sources.
• Advise employees and managers on HR matters such as leave policies.
• Conduct return-to-work interviews.
• Update the staff handbook.
• Manage HR-related admin and communication with management.
• Respond to employee and manager queries, encouraging use of line managers.
• Administer the cycle-to-work scheme.
• Request and organize employee references.
• Draft offer letters and contracts (post-approval).
• Ensure contracts and right-to-work documents are checked before onboarding.
• Maintain personnel files.
• Raise IT tickets for employment changes.
• Conduct staff inductions.
• Update absence records and flag concerns.
• Track probation reviews and communicate with managers.
• Assist with DBS checks for senior staff.
• File annual appraisals for HR access.

Skills and Experience:

• A Human Resources qualification or at least 12 months of HR experience preferred.
• Strong integrity, organizational skills, and ability to meet deadlines independently.
• Proven ability to build and maintain relationships at all levels.
• Excellent interpersonal and communication skills.
• Promote respect and teamwork.
• Skilled in writing effective business communications with a successful track record.

If interested, please apply online with your CV.

Note: By applying, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group permission to hold your data.

Thank you for your interest. This vacancy is advertised by OA Group, acting as an employment agency. Applications will be considered competitively, and you will be contacted within 3 working days.