HR Assistant

Lindsays LLP; City of Edinburgh; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

30 days annual leave

9 fixed public holidays

Holiday purchase scheme

Enhanced maternity/paternity pay

Pension scheme

Discounted legal fees

Access to online GP and wellbeing

Discounted gym memberships

Career development support

Job summary

Lindsays LLP in Edinburgh is seeking an HR Assistant to join a small, forward-thinking HR team. You will deliver high-quality HR services, managing correspondence, templates, holiday, and training administration, and supporting the performance review and onboarding processes.

The role requires strong communication, IT and administrative skills, and a flexible, organised approach to work within a dynamic firm that values inclusion and staff development.

Qualifications

• A strong team worker.
• Highly effective communicator at all levels, both verbal and written.
• Strong IT skills including a sound knowledge of Microsoft packages.
• Excellent numeracy, literacy and strong administration skills.
• Highly organised with a strong track record in balancing multiple priorities and a varied workload.
• Excellent interpersonal and relationship building skills.
• Able to display a strong work ethic with a flexible and adaptable approach to work.

Responsibilities

• Timely and accurate completion of HR correspondence and documentation.
• Updating of HR templates.
• Holiday administration: calculation of holiday entitlement, dealing with queries and enquiries.
• Training administration: maintaining the training diary and records, issuing attendance registers and evaluation forms, and organising internal and external training sessions.
• Administration and maintenance of People Inc system.
• Managing the HR inbox.
• Processing daily absences and dealing with associated tasks.
• Supporting the team with administration relating to the performance review process.
• Dealing with all administration associated with new starts, leavers, contractual changes and any other changes relating to staff.
• New Starters: organising induction training and preparing induction packs.
• Accurate and timely filing of documents on iManage.

Skills

Team player

Effective communicator

IT skills

Numeracy

Literacy

Administration

Organised

Interpersonal skills

Work ethic

Job description

Working hours:9am-5pm Monday-Friday (35 hours per week)

Reporting to: HR Business Partner

Job type: Permanent

Closing date: Applications will be reviewed upon receipt and interviews held on a rolling basis.Please note, that we may close vacancies early if we receive significant numbers of applications.

Your responsibilities

We have an exciting opportunity for an HR Assistant to join our forward-thinking and dynamic HR team in Edinburgh. You will play a key role in delivering a high-quality HR service within a fast-paced environment, working as part of a small, collaborative and well-integrated team.

Daily tasks and duties include:

• Timely and accurate completion of HR correspondence and documentation.
• Updating of HR templates.
• Holiday administration: calculation of holiday entitlement, dealing with queries and enquiries.
• Training administration: maintaining the training diary and records, issuing attendance registers and evaluation forms, and organising internal and external training sessions.
• Administration and maintenance of People Inc system.
• Managing the HR inbox.
• Processing daily absences and dealing with associated tasks.
• Supporting the team with administration relating to the performance review process.
• Dealing with all administration associated with new starts, leavers, contractual changes and any other changes relating to staff.
• New Starters: organising induction training and preparing induction packs.
• Accurate and timely filing of documents on iManage.

Key experience and skills:

• A strong team worker
• Highly effective communicator at all levels, both verbal and written
• Strong IT skills including a sound knowledge of Microsoft packages
• Excellent numeracy, literacy and strong administration skills
• Highly organised with a strong track record in balancing multiple priorities and a varied workload
• Excellent interpersonal and relationship building skills
• Able to display a strong work ethic with a flexible and adaptable approach to work

About us

At Lindsays, we're a full-service law firm with a strong reputation for helping individuals, families, businesses, and charities navigate life’s opportunities and challenges with confidence and trust. From our offices across Scotland, our team combines expertise with a commitment to care and consideration, guiding our clients through the moments in life that matter most. With strong residential property and private client departments, we also have an expanding range of corporate and commercial services, encompassing company law, corporate finance, intellectual property, technology, employment, charity law, rural property, commercial property and construction, all of which enjoy an excellent reputation in the marketplace. With 56 Partners and over 300 staff, our goal is to have the right staff with the right skills to ensure we best advise and support our clients. We are committed to investing in our people and believe in helping our staff succeed.

Diversity and inclusion

Diversity and inclusion play an integral part in the people strategy at Lindsays. We are committed to creating a supportive and inclusive environment where our people feel valued and can reach their full potential.

Equal opportunities

Lindsays is committed to achieving a working environment which provides equality of opportunity and freedom from unlawful discrimination on the grounds of race, sex, pregnancy and maternity, marital or civil partnership status, gender reassignment, disability, religion or beliefs, age or sexual orientation. For information on our Candidate Privacy Notice, please click here.

Questions?

Have a question about this role? Get in touch and we will point you in the right direction.

• 30 days annual leave, and 9 fixed public holidays.

Flexible holiday options

• Holiday purchase scheme to top up your annual allowance.

Support for life events

• Enhanced maternity and paternity pay entitlements, plus contractual sick pay.
• Pension scheme to support your future.

Help when you need it

• Discounted legal fees and access to a travel loan scheme.

Investing in you

• Career development support to help you grow and progress.
• Access to online GP appts, counselling and health & wellbeing resources.

Discounted gym memberships

• Discounted gym memberships for all employees.

Why work at Lindsays?

No matter your career stage or role, when you work at Lindsays, you’ll be part of a firm where talent is nurtured, careers are developed, and a healthy work-life balance is encouraged.

We offer a positive culture, varied work, and competitive benefits. And we support our people to achieve their goals.

Life at Lindsays is rewarding. And we don’t just mean the benefits package or the work.

Our culture is welcoming and supportive, and as one of our early-stage solicitors put it, ‘Everyone wants you to succeed’.

We value the fact that our people bring different experiences, backgrounds and lives outside of work into their legal careers, and we actively support non-traditional routes into law.