HR Apprentice / Administrator (Apprenticeship)

GetMyFirstJob Ltd; Welwyn Garden City; On-site; GBP 18,000 - 22,000; Full time

Job summary

A leading recruitment agency in Welwyn Garden City seeks an HR Apprentice/Administrator to support HR functions. Responsibilities include processing staff data, managing HR queries, and producing offer letters. Ideal candidates will have GCSEs in Maths and English and relevant skills in MS Office and communication. Successful completion may lead to a permanent HR Admin role.

Benefits

Employee Assistance Programme

Access to Happy Benefits

25 days annual leave

Blue Light Card

Responsibilities

• Produce and provide offer letters and contracts to staff.
• Process staff data on the HR system promptly.
• Update HR content on the Intranet.
• Monitor the HR Admin Inbox and action queries.
• Support HR department with administrative tasks.

Skills

Proficiency in MS Office

Understanding of equality and diversity legislation

Strong verbal and written communication skills

Creative problem-solving abilities

Excellent interpersonal skills

Ability to plan and organize work

Proactive and flexible

Education

GCSEs in Maths & English (grades 4/C or above)

NVQ Level 2 in Administration or equivalent

CIPD Level 3 Qualification

Job description

Job Title: HR Apprentice / Administrator

Responsible to: HR Manager

Responsibilities:

1. Produce, scan, and provide offer letters and contracts of employment to new and existing staff.
2. Send out contract packs to all new employees, ensuring all information is returned in a timely manner and processed/ filed.
3. Process staff data onto the HR information system (New Starters, Leavers, Change of hours / salary, and other contractual changes within the time scales to meet the payroll deadlines).
4. Respond to reference requests received for ex-employees promptly.
5. Update and maintain HR content on the Intranet.
6. Monitor the HR Admin Inbox daily and action queries and reference requests.
7. Collect, open, and distribute post for the team and deliver post to the post room.
8. Support the HR department with maintaining HR administration support, including information processing, HR system management, and general HR administration.
9. Provide overall HR administrative support, including mail merge and large mail outs.
10. Maintain filing and archiving of all personnel files.
11. Manage stock levels of stationery and order supplies as needed.

Benefits include: Employee Assistance Programme, access to Happy Benefits (retail discounts and more), Blue Light Card, 25 days annual leave at start, increasing to 30 days.

Training & Qualifications:

• GCSEs in Maths & English (grades 4/C or above) required.
• Desirable: NVQ Level 2 in Administration or equivalent, CIPD Level 3 Qualification (obtained or in progress).

Skills Required:

• Proficiency in MS Office, web applications, and bespoke systems.
• Understanding of equality and diversity legislation and practice.
• Strong verbal and written communication skills.
• Creative problem-solving abilities.
• Excellent interpersonal skills.
• Ability to plan, prioritize, and organize work effectively in a busy environment.
• Proactive and flexible, able to adapt to changing priorities.

Prospects: Upon successful completion, potential to apply for a permanent HR Admin role. Qualification/Standard: ST0239 HR support. Duration: [information missing].