HR and Talent Coordinator

MacTaggart Scott; Loanhead; On-site; GBP 28,000 - 38,000; Full time

Job summary

A leading company in the HR sector is seeking an HR Coordinator to enhance their people processes. The role involves managing recruitment logistics, supporting L&D initiatives, and ensuring compliance with HR standards. Ideal candidates should demonstrate strong organizational and interpersonal skills with proven HR experience.

Qualifications

• Proven experience in an HR coordination or generalist role.
• Understanding of HR processes and employment legislation.
• Ability to handle multiple priorities.

Responsibilities

• Coordinate end-to-end recruitment logistics.
• Partner with managers on recruitment progress.
• Support training programme delivery and compliance.

Skills

Organisational skills

Interpersonal skills

Time-management skills

Job description

This role partners closely with HR and L&D Business Partners to deliver consistent, high-quality people experiences that align with our culture and support strategic workforce goals. From recruitment and onboarding to policy support, learning logistics, and employee relations guidance, you'll help turn strategy into action — supporting managers, maintaining best-practice standards, and ensuring our people processes run smoothly and efficiently.

Job Responsibilities:

Recruitment & Onboarding

• Coordinate end-to-end recruitment logistics: advertising, shortlisting, scheduling interviews, and issuing contracts
• Ensure a smooth and consistent onboarding experience by managing systems, checklists, and induction packs
• Partner with managers to track recruitment progress and readiness to onboard
  
  
  

Business Partner Support

• Act as the primary coordination point for Business Partners across HR and L&D
• Assist in implementing strategic people initiatives such as workforce planning, DEI programmes, and talent development projects
• Provide operational support across people products and services
  
  
  

Employee Relations & Policy

• Provide informal guidance and first-line advice on performance, conduct, sickness absence, and flexible working
• Support and coach managers through early-stage employee issues in line with policy and company values
• Attend formal HR meetings as HR support and note-taker, escalating where appropriate
  
  
  

Learning & Development Coordination

• Support the delivery of training programmes: scheduling, invites, room bookings, and post-session evaluations
• Assist in sourcing L&D opportunities and managing funding applications
• Track training records and maintain compliance with required learning
  
  
  

Data & Reporting

• Maintain accurate records in HR systems (e.g. starters, leavers, payroll updates)
• Prepare talent dashboards and monthly reports to support business partner decision making
• Monitor trends in absence, recruitment, and engagement to provide actionable insights
  
  
  

General HR Administration

• Support annual HR cycles: salary reviews, policy updates
• Ensure all documentation and files meet data protection and audit standards
• Deputise for the HR Business Partner or L&D BP when needed
  
  
  

Requirements

• Proven experience in an HR coordination or generalist role
• Understanding of HR processes and employment legislation
• Excellent organisational and time-management skills with the ability to handle multiple priorities
• Strong interpersonal skills and the ability to build effective relationships at all levels