HR and Payroll Administrator

Application Deadline: 22 May 2025

Department: Business Support

Location: London

Description

The Association for Financial Markets in Europe (AFME) represents a broad array of European and global participants in the wholesale financial markets. Its members comprise pan-EU and global banks as well as key regional banks, brokers, law firms, investors, and other financial market participants. We advocate stable, competitive, sustainable European financial markets that support economic growth and benefit society.

AFME is the European member of the Global Financial Markets Association (GFMA), a global alliance with the Securities Industry and Financial Markets Association (SIFMA) in the US, and the Asia Securities Industry and Financial Markets Association (ASIFMA) in Asia.

For more information, please visit the AFME website: www.afme.eu

Purpose of the role

The HR and Payroll Administrator will play an essential role in ensuring the smooth operation of the HR Department. You will be the backbone of our HR processes, providing comprehensive generalist administrative support, in addition to taking ownership and responsibility for specific HR initiatives. You will work across the full spectrum of HR, including onboarding and offboarding, payroll, benefits, data and analytics, performance reviews, and much more! You will work with a close-knit HR team based in London. AFME’s HR team is a centralised function, but has an EU-wide remit, including support to our offices in Brussels and Frankfurt, meaning there is an exciting opportunity to get involved in international HR processes. AFME is a people-first organisation and our HR team plays a crucial role in providing expert support to our staff, ensuring an exceptional employee experience, while driving business performance and efficiency. This is a great development opportunity for someone with excellent general HR and Payroll knowledge looking to take the next step in their HR career. You will be a detail-oriented self-starter who enjoys working with people and is eager to make a positive impact. This role is a 12-month fixed-term contract starting in June, providing maternity cover.

Key Responsibilities

General HR Administration:

• Maintain up to date and accurate HRIS data, letter templates, and staff files
• Respond to staff queries concerning their pay, benefits, and Company policies
• Support the HR Manager and Head of Operations on ad-hoc or project work as required

Payroll and Benefits:

• Manage the monthly payroll input
• Manage the administration of the Company’s benefits schemes
• Accurately compile all monthly forecast data for the salaries budget
• Support the HR Manager with accurately compiling all data for the annual financial audit

Employee Lifecycle:

• Manage the onboarding and offboarding processes for all staff
• Act as the first point of contact for the Company’s Graduate cohort
• Manage the probation review process for all new starters
• Manage the performance review cycle and support the HR Manager and Head of Operations with the administration of annual pay reviews

Skills, Knowledge and Expertise

Essential:

• Minimum of two years’ experience in a dedicated HR and Payroll administrative role
• Attention to detail and quality, placing high importance on ‘getting it right first time’
• Tech savvy – ability to learn new HR systems quickly
• Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook)
• Excellent oral and written communication skills
• Efficient time management and organisational skills and ability to prioritise
• Ability to adhere to confidentiality and manage information discreetly
• Process driven, proactive, and ability to think through problems
• Broad knowledge of current UK employment legislation

Desirable:

• Experience of using HRIS and Payroll systems (e.g. ADP iHCM, Hi Bob)
• CIPD qualified or working towards a CIPD qualification
• Broad knowledge of current Belgium or German employment legislation
• Fluency in French and/or German

Benefits

The Association for Financial Markets in Europe (AFME) provides an excellent benefits package for employees and their eligible dependents. The benefits package includes:

• 27 days Annual Holiday Allowance
• Additional 1 day Birthday Holiday
• Additional 3 days Christmas Holiday
• Private Medical Insurance
• Health Cash Plan
• Dental Insurance
• Employee Assistance Programme
• Pension Scheme – AFME contributes 10% of an employee’s basic salary
• Life Assurance of 4x base salary