HR and Admin Assistant

Fortis Hayes Ltd; Cambridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

A rapidly expanding telecoms company is seeking an HR & Operations Administrator based in London. This role involves a variety of HR responsibilities, including managing employee queries, recruitment processes, and operational support. The ideal candidate will be proactive, have strong communication skills, and uphold confidentiality.

Qualifications

• At least 2 years' previous experience in HR.
• Understanding of employment law.
• Strong written and verbal communication skills, especially during difficult conversations.

Responsibilities

• Providing a professional first point of contact for employees' HR queries.
• Drafting job specifications and liaising with recruitment companies.
• All areas of HR administration including employee contracts and payroll instructions.

Skills

Communication

Confidentiality

Multitasking

IT skills

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Job Title: HR & Operations Administrator

Location: London

Hours: Monday-Friday 9:30 AM 6:00 PM

Contractual Status: Permanent

Job Description:

Our client is an Ofcom registered telecoms company and is expanding fast.

This role is based in their London office.

We are searching for an HR & Operations Administrator. This role requires someone energetic, proactive, and assertive, with a positive attitude. The ideal candidate will have previous HR experience.

As the HR & Operations Administrator, you will be responsible for the following:

• Providing a professional first point of contact for employees' HR queries via email, phone and in person.
• Drafting job specifications, recruitment adverts, marketing, and liaising with recruitment companies to fill vacancies within the group.
• Preparing job offer packs, employee contracts and employee workstation setup for new starters.
• Responsible for the Employee Privileges scheme, including Birthday Leave and Holiday Advantage.
• Creating an induction session for new employees to explain company housekeeping.
• All areas of HR administration, including starters, leavers, transfers, changes to contracts of employment and instructions for payroll, keeping electronic files fully accurate and managing the filing of all signed documents.
• Arranging end of probation and performance reviews to be conducted in a timely manner and ensure this is filed appropriately and a copy is given to the employee.
• Managing the return of HR documents.
• Ownership of Bright HR, such as Bank Holidays, sickness, and other absences.
• Team Updates weekly emails.
• Writing up minutes of hearings and performing note-taker duties for disciplinary and other HR meetings.
• Creating joiners and leavers protocol, including end of probation and leavers feedback practice.
• Producing HR management reporting as necessary.
• Making travel arrangements for team members, such as trains, car rentals, hotel bookings, food in a cost-effective manner.
• Managing access cards, keeping up-to-date records
• Running OOO and holiday protocols
• Liaising with landlords and other tenants for common area maintenance
• Providing operational support in organising onsite or offsite events
• Completing various ad-hoc projects and tasks as assigned

Required Skills and Abilities:

At least 2 years' previous experience in HR

Understanding of employment law

Strong written and verbal communication skills, especially during difficult conversations

Ability to work under pressure

Ability to multitask and prioritise workload

Able to work independently and proactively in an efficient manner

Uphold confidentiality and private matters

Excellent IT skills, specifically Microsoft, Excel, Outlook and Word