HR Administrator - (XA2)

European Foundation for Business Qualification (EFBQ); Stevenage; On-site; GBP 60,000 - 80,000; Full time

Job summary

A trusted partner of the UK Ministry of Defence is looking for an HR Administrator in Stevenage. The role involves reviewing and preparing personnel files for electronic archiving while ensuring compliance with data protection regulations. Candidates must demonstrate attention to detail and the ability to work independently. This position supports critical digitisation initiatives and offers excellent onsite facilities and development opportunities.

Benefits

Onsite gym

Coffee shop

Training and development opportunities

Qualifications

• Ability to independently manage tasks with minimal supervision.
• Experience handling sensitive documents in a compliant manner.

Responsibilities

• Review and organise personnel folders.
• Identify non-essential documents for disposal.
• Prepare files for electronic storage.
• Maintain confidentiality and handle sensitive information.

Skills

Attention to detail

Proactive mindset

Document interpretation

Data protection compliance

Organisational skills

Job description

Our client, a trusted partner of the UKs Ministry of Defence, is currently seeking a detail-oriented and experienced HR Administrator to support a key data digitisation initiative. The role involves reviewing and preparing legacy paper-based personnel files for electronic archiving. You will be responsible for identifying and removing non-essential documents to ensure only relevant and compliant records are retained for scanning and digital storage.

Key Responsibilities

• Work independently to review and organise personnel folders.
• Identify and remove non-essential documents for secure disposal.
• Place essential documents into appropriate categories and reassemble folders accurately.
• Follow guidance provided to distinguish between critical and non-critical HR documentation.
• Learn and apply principles of Group Data Protection legislation to ensure compliance.
• Maintain confidentiality and handle sensitive information with care.
• Support the digitisation process by preparing files for electronic storage.
  
  

What Do You Need?:

• Demonstrate a proactive and fast-learning mindset, with the ability to quickly assess and interpret documentation.
• Apply sound judgement when reviewing documents for compliance with data storage protocols, with support available when needed.
• Work confidently and independently, managing tasks with minimal supervision.
• Exhibit a high level of attention to detail and diligence in handling sensitive personnel records.
• Maintain a methodical and organised approach to ensure accuracy and consistency throughout the document review process.
  
  

What happens now?

Upon submission of your application, should it meet our selection criteria, you will be contacted via e-mail by one of our talent acquisition specialists to arrange a screening call. This telephone chat is structured to explore a series of questions aimed at matching your competencies and capabilities to the specific demands of the position. Please note, this screening is contingent upon the initial success of your application.

Security Clearance

British Citizen or a Dual UK national with British citizenship

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by our clients Security Team.

More About The Role

For more than 70 years, our client has been in a strong partnership with the UK military. They have accomplished numerous milestones in defence engineering and have provided essential defence capabilities to meet the requirements of the armed forces across land, sea, and air.

This role is based at our client's headquarters in Stevenage, a key location for missile operations. The site offers excellent transportation links, an onsite gym, and a coffee shop. Training and development opportunities are available to all employees.

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