HR Administrator / Officer

MDCV UK Limited; Gravesham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a highly organized individual to join their HR department. This role involves managing HR administration, supporting recruitment, and ensuring compliance with regulations. The ideal candidate will demonstrate strong organizational and communication skills while maintaining professionalism in handling employee experiences. As part of a dynamic team, you'll contribute to various HR projects and help foster a positive workplace culture. If you're passionate about HR and eager to make a difference, this opportunity is perfect for you.

Qualifications

• Experience in HR administration and people-related tasks.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage people administration and documentation on HR software.
• Support onboarding and recruitment activities effectively.

Skills

HR Administration

Documentation Management

Data Interpretation

Communication Skills

Organizational Skills

GDPR Compliance

Education

Relevant HR Qualification

Tools

Chronicle (HR Software)

Job description

An opportunity has arisen for a highly organised and professional individual with experience in HR Administration to join the HR department at MDCV UK. The role involves acting as a representative of the HR function, delivering excellent service in people-related administration, and ensuring professional handling of the employee experience.

Key Responsibilities:

1. Manage people administration, including documentation and accurate recording on Chronicle (HR Software). Support managers with correspondence such as change of contract letters, VOCs, leaver confirmation letters, and probation letters, ensuring signed documents are uploaded appropriately.
2. Track and ensure all necessary documents from colleagues and managers are collected, including signed T&C’s, escalating issues as needed. Monitor and record employee training and certifications to meet regulatory requirements.
3. Maintain organized and up-to-date personnel files in line with GDPR, including filing, uploading paperwork, and disposing of obsolete documentation.
4. Support the onboarding process from start to finish, including setting up new colleagues on Chronicle.
5. Assist the Head of HR with leaver experience meetings and update relevant trackers.
6. Support recruitment activities, including advertising vacancies, initial shortlisting, and first contact with candidates for junior and mid-level roles.
7. Coordinate with payroll regarding contract queries, leavers, starters, and contract variations.
8. Assist with employee benefits and promotions, communicating changes and liaising with the Finance department.
9. Help update policies and procedures as directed by the Head of HR.
10. Participate in company-wide HR projects when requested.

Role Behaviours:

• Curious: Demonstrate interest in MDCV UK and a passion for learning and professional development.
• Insightful: Ability to retrieve, collate, and interpret data accurately, handle personal data professionally, and ask questions to explore issues.
• Credible: Build professionalism, take responsibility, and act with honesty and trustworthiness.
• Collaborative: Work effectively with others and build positive relationships with employees and external stakeholders.
• Driven: Focus on priorities, complete tasks efficiently, and communicate proactively about progress.
• Courageous: Question and challenge appropriately to understand issues better.
• Role Model: Promote MDCV UK’s employer brand, act in line with company values and principles, and deliver on commitments.

This list is not exhaustive; additional duties may be assigned as needed to support the company's objectives.