HR Administrator (Maternity Cover)

South West Community Chaplaincy; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Westway Trust is seeking an organised, proactive HR Administrator on a 12-month fixed-term contract (maternity cover) to provide high-quality administrative support across the employee lifecycle. You will be the first point of contact for HR enquiries and work with the HR team to ensure accurate, compliant processes.

This office-based role offers varied generalist duties, from recruitment and onboarding to off-boarding, with a focus on confidentiality and customer-focused service.

Qualifications

• At least one year of experience as an Administrator.
• Strong written and spoken English.
• Excellent interpersonal and communication skills.
• Excellent attention to detail.
• Good organisational and problem-solving skills, able to work under pressure.
• Commitment to confidentiality at all times.
• Excellent IT skills, including Microsoft Office and Excel.
• Knowledge of HRIS systems is desirable.

Responsibilities

• Be the first point of contact for HR enquiries.
• Provide admin support to recruitment and onboarding of new starters.
• Assist with off-boarding processes for employees.
• Prepare HR documents such as probation and offer letters.
• Support staff appraisal processes with the Senior HR Managers.
• Maintain employee records and GDPR-compliant HR database.
• Create templates and documents using MS Office.
• Manage staff training records and training bookings.
• Support benefits-related administration and project work.

Skills

Administrative experience

Interpersonal skills

English proficiency

IT skills

Education

One year's administration experience

Tools

MS Office

Excel

HRIS systems

Job description

Westway Trust is seeking an organised, proactive and people-focused HR Administrator to join its HR team on a 12-month fixed-term contract (maternity cover). This varied generalist role offers the opportunity to provide high-quality administrative support across the employee lifecycle, while playing a key role in delivering an efficient, responsive and customer-focused HR service.

As the first point of contact for HR enquiries, you will provide timely and professional support to employees, managers and external stakeholders. Working closely with the wider HR team, you will support a range of day-to-day HR activities, helping to ensure people processes are delivered accurately, efficiently and in compliance with employment legislation, GDPR and organisational policies.

This is an excellent opportunity for someone with strong administration experience who is looking to build a career in HR.

This will be an office based role, initially.

Key responsibilities of the role include but are not limited to:K

• First point of contact for handling HR administrative enquiries.
• Provide full administrative support to the recruitment and on-boarding of new starters.
• Assist with the off-boarding process of employees.
• Prepare various HR documents, including probation and employment offer letters.
• Work closely with the Senior HR Managers on managing the staff appraisal process.
• Maintain employee records and HR database in line with the GDPR guidelines.
• Creating templates, forms and documents using excel and Microsoft applications.
• Responsible for updating and managing staff training records and booking staff training.
• Provide administration support on employee benefits related matters.
• Assist the HR team with project administration.

Knowledge & Experience:

• At least one year's experience as an Administrator.
• Good standard of written and spoken English.
• Excellent interpersonal and communication skills, with the ability to deal tactfully with colleagues.
• Excellent attention to detail.
• Good organisational, prioritising and problem-solving skills, with the resilience to work effectively under pressure.
• Commitment to always maintain confidentiality.
• Excellent IT skills, including Microsoft Office applications, and good knowledge of Excel.
• Knowledge of HRIS systems (desirable)

The application deadline is Sunday 18 October 2026, when applications will be reviewed and shortlisted for interview. However, we reserve the right to close the application early. An early application is strongly recommended. Interviews will be held on Thursday 29 October.