HR Administrator

Lori Walsh Recruitment; Stanford-le-Hope; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the haulage and containers industry is seeking an HR Admin to support their HR team. This role involves diverse HR tasks such as recruitment, compliance with regulations, and maintaining employee records, while ensuring health and safety standards are met. The ideal candidate will have a background in HR administration within the logistics sector, with strong organizational and communication skills.

Qualifications

• Experience in HR administration within logistics/transportation.
• Knowledge of compliance standards and regulations.
• Strong organizational and communication skills.

Responsibilities

• Provide comprehensive HR administrative support across all HR functions.
• Coordinate and assist in the recruitment cycle.
• Manage health and safety compliance procedures.

Skills

HR Administration

Compliance

Record Keeping

Employee Relations

Health & Safety

Education

Relevant HR qualification

Job description

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The HR Admin in the haulage and containers industry plays a key role in supporting the HR team with a broad range of administrative tasks, ensuring compliance with industry-specific regulations, and supporting the day-to-day operations. The role is focused on maintaining accurate records, managing recruitment processes, employee relations, compliance (including DBS checks), and assisting with health & safety practices, all within the context of the logistics and transportation sector.

Key Accountabilities/Primary Responsibilities:

HR Administration Support

• Provide comprehensive HR administrative support across all HR functions, including recruitment, onboarding, employee record-keeping, and general HR operations.
  
• Coordinate and assist in the recruitment cycle, from scheduling interviews to conducting reference checks, ensuring compliance with relevant transport industry standards (e.g., HGV licenses, CPC qualifications).
  
• Ensure compliance with "Right to Work" and other documentation requirements for all new hires and current employees, including DBS checks.
  
• Draft a variety of correspondence, including investigation letters, disciplinary outcome letters, memos, and other formal communication, ensuring clarity and adherence to policy.
  
• Assist in the implementation and support of HR programs, policies, and initiatives, contributing administrative support in areas such as performance management, employee terminations, disciplinary hearings, and grievance resolution.
  
• Onboarding & Induction Oversee and coordinate employee onboarding and inductions, ensuring new hires are aware of company policies, safety procedures, and job-specific requirements.
  
• Lead driver inductions, ensuring training on company policies, compliance with HSE regulations, and specific job requirements.
  
• Compliance & Record Management
  
• Maintain up-to-date employee records, ensuring all documentation, including contracts, licenses, safety certifications (e.g., CPC), and training, is accurate and compliant with legal and regulatory standards.
  
• Conduct regular checks to ensure employees are compliant with health & safety, PPE, ADR training, and other regulatory requirements.
  
• Driver Recruitment & Retention
  
• Support the recruitment and retention of drivers, ensuring all relevant regulatory compliance (e.g., driver licensing, CPC qualifications) is met
  

Track and manage expiring driver certifications, conducting follow-up on training and renewalsto maintain operational standards.

Health & Safety (HSE) Compliance

• Assist in managing health and safety procedures, particularly in relation to driving staff and transport operations.Conduct regular risk assessments across company sites, ensuring all safety measures are followed and well-documented.Oversee the upkeep of safety equipment such as fire alarms and defibrillators, ensuring regular checks and compliance with legal standards.
  
• Training and Development
  
• Coordinate and facilitate training programs, including driver CPC training, safety courses, and other compliance-based training.
  
• Ensure all employees (particularly drivers) receive training in line with industry requirements and company policies
  
• Employee Relations & Conflict Resolution Manage employee relations issues, including conflict resolution, ensuring adherence to policies and procedures to maintain workplace harmony.
  
• Reporting & Data Management
  
• Track and maintain HR data for reporting on key metrics such as employee turnover, absenteeism, and training status.
  

Provide insights on workforce trends, compliance issues, and health & safety performance to senior management.

• Additional Tasks
  
• Liaise with the legal department on compliance-related issues (e.g., HSE citations).
  
• Ensure compliance with uniform and PPE standards, tracking and issuing necessary items to employees.
  
• Support the HR team with general administrative tasks as required.