HR Administrator

Elcometer Limited; Manchester; In loco; GBP 25.000 - 32.000; Tempo pieno

Descrizione del lavoro

A leading industrial company in Manchester seeks an HR Support to provide efficient administrative support to the HR Department. Responsibilities include maintaining personnel records, managing employee data, supporting recruitment processes, and ensuring health & safety compliance. The ideal candidate will have experience in HR administration, familiarity with HR systems, and strong organizational skills. This is a full-time, permanent position with opportunities for growth in the HR field.

Competenze

• Previous experience in an administrative HR position.
• Previous experience of using HR Systems.
• Previous experience of using Applicant Tracking Systems.

Mansioni

• Ensure personnel records are set up and maintained accurately.
• Manage employee personnel data in the HR System.
• Develop HR Systems and maintain relevant HR records.
• Advertise job vacancies internally and on job boards.
• Schedule interviews and manage new starter induction plans.

Conoscenze

Excellent organisational and administrative skills

High level of accuracy and attention to detail

Excellent communication and interpersonal skills

Good time management skills

IT literate, with a good working knowledge of MS Office

Formazione

CIPD qualified or working towards Level 3

Strumenti

HR Systems

Applicant Tracking Systems

MS Office

Descrizione del lavoro

To provide efficient administrative support to the HR Department in relation to all HR processes and procedures.

Manchester, UK

Full Time, P ermanent

CIPD qualified or working towards Level 3

Responsibilities:

HR Administration:

• Ensure that both manual and electronic personnel records are set up and maintained accurately and consistently.
• Manage employee personnel data and ensure that all changes are documented, accurate and updated in the HR System.
• Maintain records in the HR System for annual leave, sickness absence and all other types of leave.
• Develop HR Systems; gather and input data and maintain accurate and up to date relevant HR records.
• Support all HR System users, investigating and responding to any queries / issues.
• Automate processes within the HR System, where possible.
• Respond to general HR queries from both managers and employees.
• Respond to reference requests.
• Produce and submit weekly time sheets for agency workers.
• Prepare weekly / monthly and ad hoc reports relating to HR activities, such as; turnover, headcount and absence for the HR Department, the Board Of Directors and managers, as required.
• Attend meetings and take minutes, as required.
• Arrange the setup of and issue access fobs. Maintain an accurate record of all access fobs issued.
• Issue branded items. Maintain an accurate record of all branded items issued.
• Monitor stock levels of branded items and re-order, as required.
• Ensure that all communication and information systems are kept up to date with relevant HR information.
• Preparation and distribution of letters regarding the Company Pension Scheme, as required by the Group Finance Director.
• Process invoices for payment, as required.
• Ensure that the Company Organisation Charts are maintained in line with ISO requirements.
• Ensure that all HR filing is kept up to date.
• Co-ordinate the transition to an electronic filing system and eliminate paper-based records as far as possible.
• Provide occasional cover on the Main Reception, as required.

Recruitment:

• As appropriate, advertise job vacancies internally, on the Careers Page on the Company’s website and on relevant job boards.
• Liaise with recruitment agencies in relation to advertising job vacancies, CV submissions and providing feedback.
• Respond to all speculative applications and pass CVs on for further consideration.
• Provide support with direct recruitment, including; advertising job vacancies, engaging with direct candidates to discuss vacancies and providing feedback to successful and unsuccessful candidates.
• Log all applications within the Company’s Applicant Tracking System.
• Ensure all recruitment administration is completed in a timely manner.
• Schedule interviews as required.
• Update the HR System with new starter information.
• Inform the business about new starters.
• Organise all new starter welcome packs and induction plans.
• Conduct individual HR inductions for all new starters.
• Request employment references.
• Schedule and chase up probationary reviews.
• Remove / archive leavers in the HR System.
• Ensure that all of the relevant departments are notified of new starters and leavers. (Finance, IT and H&S).

Health & Safety:

• Issue DSE Risk Assessment Forms as required.
• Process the administration for and co-ordinate the Vision Screening Process.
• Process the administration for and co-ordinate the First Aider Training.
• Ensure that all communication and information systems are kept up to date with relevant H&S information.
• Comply with the Company H&S procedures and legislation at all times.
• Identify any hazards, make safe and report as per the Company H&S procedures.

About You:

Experience

Previous experience in an administrative HR position.

Previous experience of using HR Systems.

Previous experience of using Applicant Tracking Systems.

Skills

• Excellent organisational and administrative skills.
• High level of accuracy and attention to detail.
• Excellent communication and interpersonal skills, with the ability to communicate with employees at all levels.
• Good time management skills, with the ability to prioritise workload and meet deadlines.
• IT literate, with a good working knowledge of MS Office.

Applications should be made by forwarding a copy of your up to date CV and covering letter to [e-mail] or alternatively, you can submit your application by post to: Elcometer Limited, Edge Lane, Droylsden, Manchester, M43 6BU .