HR Administrator

Venn Group; London; On-site; GBP 30,000; Full time

Job summary

A not-for-profit organisation in London seeks an HR Administrator for a full-time, 12-month fixed-term maternity cover contract. The role involves coordinating recruitment, supporting onboarding, and administering employee relations. Ideal candidates should have prior administrative experience, strong IT skills, and excellent attention to detail. This position offers a salary of £30,000 per annum with specific office attendance requirements.

Qualifications

• Previous experience in an administrative role within a busy team, ideally in HR.
• Proactive and self-motivated with a positive approach to work.
• Experience of working in the charity or clinical sector is desirable.

Responsibilities

• Act as the first point of contact for HR and recruitment enquiries.
• Coordinate recruitment processes including liaising with candidates and agencies.
• Support onboarding processes by preparing contracts and arranging inductions.
• Maintain accurate HR records and ensure compliance with GDPR.
• Assist with the coordination of learning and development programmes.

Skills

Strong IT skills, including MS Office

Attention to detail

Interpersonal and communication skills

Ability to manage sensitive information

Tools

HR databases

Canva or similar design tools

Job description

An exciting opportunity has arisen for an HR Administrator to join a highly regarded not-for-profit organisation.This is a full-time, 12 month fixed-term maternity cover contract based in London, providing essential administrative support to the HR team to ensure the smooth running of all human resources processes and the employee lifecycle.

Key responsibilities of the role:

• Act as the first point of contact for HR and recruitment enquiries, delivering excellent customer service to staff, volunteers, and external stakeholders
• Coordinate recruitment processes, including preparing job adverts, supporting managers with documentation, liaising with candidates and agencies, managing the applicant tracking system, arranging interviews, and issuing offer letters
• Support onboarding processes by preparing contracts, arranging and delivering inductions, setting up new starters on the HR system, and issuing confirmation correspondence
• Administer employee relations and benefits processes, including managing staff changes, leavers, annual leave queries, absence monitoring, and renewals of checks and registrations
• Maintain accurate HR records and databases, run reports, update intranet pages, and ensure compliance with GDPR requirements
• Assist with the coordination of learning and development programmes, including organising training sessions and maintaining attendance records
• Support wellbeing initiatives and activities for staff
• Monitor HR and recruitment inboxes, respond to general queries, and process invoices
• Collate monthly payroll data for submission to finance and support key HR processes such as probation reviews and end-of-year activities

Ideal candidate profile:

• Previous experience in an administrative role within a busy team, ideally within HR
• Strong IT skills, including MS Office (Word, Excel, PowerPoint) and experience with HR databases
• Excellent attention to detail, organisation, and ability to prioritise effectively
• Strong interpersonal and communication skills, with the ability to work collaboratively across teams
• Proven ability to manage sensitive and confidential information with discretion
• Proactive and self-motivated, with a positive approach to work
• Experience of working in the charity or clinical sector is desirable
• Knowledge of Canva or similar design tools would be an advantage

Location:London (minimum 4 days per week in the office after induction)
Salary:£30,000 per annum
Working hours:Full-time (35 hours per week)
Contract:Fixed-term maternity cover (12 months)

This vacancy will be actively shortlisted so early applications are encouraged to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.