HR Administrator

ABM UK; Hounslow; On-site; GBP 25,000 - 35,000; Full time

Job summary

ABM UK is seeking a competent HR Administrator to support operational teams. This dynamic role requires strong organizational skills and HR experience, encompassing onboarding, compliance, and data management. Join a leading provider of integrated facility services, committed to a diverse and inclusive environment.

Benefits

24/7 GP access

Mental health support

Get Fit Programme

Cycle to Work scheme

Qualifications

• Experience in HR administration is essential.
• Strong written and verbal communication skills required.
• Ability to handle confidential information appropriately.

Responsibilities

• Administer starter/leaver processes and manage induction.
• Conduct immigration documentation checks.
• Provide HR support and prepare management reports.

Skills

Effective communication

Attention to detail

Organization

Creative thinking

Tools

Microsoft Office

Job description

REPORTING TO: HR Admin Manager

LOCATION: WBC3, Hounslow

HOURS: Full time (Permanent), 37.5 hours per week

SHIFT PATTERN: Monday - Friday 8.30am - 5pm with one hour unpaid lunch

SALARY: Competitive

Role Overview And Purpose

We are looking for a dynamic, capable, driven, flexible, and solutions-focused individual for the position of HR Administrator. This role reports to the Manager, Team Member Service Centre.

The successful candidate will work in a fast-paced environment, providing HR support to operational teams primarily through the Company's new global enterprise system, Oracle TMG, and supporting critical projects. The role involves data entry, onboarding processes, compliance, and project support. It is an excellent opportunity for meticulous data entry, customer service, attention to detail, and HR support.

Key Responsibilities

1. Administer starter/leaver processes, including documentation, contracts, and offer letters.
2. Manage induction processes.
3. Conduct immigration documentation checks for new starters and existing employees throughout the employee lifecycle.
4. Collaborate with HR and Payroll teams to ensure accurate and consistent data records.
5. Prepare contracts and letters for changes to employee terms and conditions.
6. Support the implementation and maintenance of the Oracle HR System.
7. Prepare management reports on employee data to assist in staff management and development.
8. Handle reference requests and liaise with external companies.
9. Act as the first point of contact for general HR queries.
10. Provide employee relations support.
11. Offer general administrative support to the HR Department, including filing, answering calls, scanning, photocopying, and email correspondence.

Required Skills And Experience

1. Effective communication with internal and external contacts at all levels.
2. Ability to work in a fast-paced environment with strict deadlines and standards.
3. Handling confidential and sensitive information appropriately.
4. Note-taking and minute-taking at meetings.
5. Strong personal organization and flexibility.
6. Excellent written and verbal communication skills with high attention to detail.
7. Creative and decisive thinking.
8. Ability to work collaboratively as part of a team.
9. Proficiency in Microsoft Office.

Desired Skills And Experience

1. Experience in Human Resources administration.
2. Experience producing complex employment and contractual documentation.
3. Understanding of Right to Work requirements.
4. Ability to advise on employment terms, policies, and procedures.
5. Experience with Oracle HR System or similar HR IT systems.
6. Experience working in an HR Shared Services environment.

Benefits

We offer a comprehensive benefits package, including:

• 24/7 GP access for employees and their immediate families.
• Mental health support and life event counseling.
• Get Fit Programme.
• Financial and legal support.
• Cycle to Work scheme.
• Access to Perks at Work app, offering discounts, gift cards, cashback, and resources on various topics, as well as support services for urgent issues.

For more information about ABM's benefits, please visit our careers page.

About Us

ABM is one of the world's largest providers of integrated facility services, committed to creating a cleaner, healthier, and more sustainable world. We offer a wide range of services across various industries, including cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission-critical services. In the UK, we serve iconic sites with over 10,000 team members. For more information, visit www.abm.co.uk.

ABM is dedicated to promoting diversity and inclusion and is a proud member of the Armed Forces Covenant Employer Recognition Scheme.