HR Administrator

Finalto; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A financial services company in Greater London is seeking an experienced HR Administrator to support HR functions including onboarding, data management, and payroll processes. The ideal candidate has at least 3 years in a similar role and a strong understanding of UK employment law. The position requires strong organizational skills and discretion in handling confidential information, with opportunities for project support in HR initiatives.

Qualifications

• Minimum 3 years’ experience as an HR Administrator, ideally in Financial Services.
• Can work independently with minimum supervision.
• Strong understanding of UK employment legislation and compliance.

Responsibilities

• Facilitate onboarding and offboarding processes.
• Maintain accuracy and integrity of HR information in the HRIS.
• Generate and analyse HRIS reports for strategic decision-making.
• Support the end-to-end payroll processes.

Skills

Excellent working knowledge of Microsoft Office

Strong knowledge of HRIS (HiBob a plus)

Effective communication and interpersonal skills

Proactive problem-solver

Job description

POSITION SUMMARY

Reporting to the Head of HR, we are seeking an experienced HR Administrator to join our team. This role presents an exciting opportunity for an individual with a keen interest in HR, onboarding, offboarding, and other generalist HR responsibilities.

MAIN RESPONSIBILITIES

Onboarding and Offboarding:

-Facilitate the onboarding process for new hires, ensuring a smooth transition into the organisation.

-Conduct Right to Work (RTW) checks and (regulatory) references for all new joiners.

-Manage induction for all new joiners.

-Manage probations.

-Manage the offboarding process for leavers including exit interviews.

HRIS Data and Data Management:

-Maintain accuracy and integrity of HR information in the HRIS (HiBob).

-Ensure proper documentation is stored and accessible, adhering to data protection regulations.

-Strong working knowledge of GDPR.

Letters and Contracts:

-Preparation of employment letters, change contracts, and other HR-related documentation.

Reporting and Analytics:

-Generate and analyse HRIS reports, providing insights for strategic decision-making.

Ad Hoc Administration:

-Provide other general administrative support to the Head of HR, as and when required.

-Assist with other various HR projects and initiatives as required.

Payroll:

-Work with the Head of HR to support the end-to-end payroll processes, ensuring confidentiality, accuracy, and compliance.

Ownership and Proactivity:

-Taking ownership of assigned tasks and projects, demonstrating an independent and proactive approach.

-Displaying initiative in problem-solving, anticipating issues and implementing effective solutions.

Recruitment Coordination:Assist with job postings, interview scheduling, candidate communications, and offer letters.

Compliance with Employment Law

Project Support:Assist in HR projects such as engagement surveys, policy reviews, and diversity initiatives.

ESSENTIAL SKILLS

·Minimum 3 years’ experience as an HR Administrator, ideally in Financial Services.

·Can work independently with minimum supervision.

·Excellent working knowledge of Microsoft Office.

·Strong knowledge of HRIS (HiBob a plus) and data management.

·Excellent understanding of UK employment legislation and compliance.

·Proven ability to handle confidential information with discretion.

·Effective communication and interpersonal skills.

·High attention to detail and organised, with the ability to manage multiple tasks.

·Proactive problem-solver with a can-do attitude.

PERSONAL ATTRIBUTES

·Self-motivated and able to work independently.

·Comfortable taking ownership and responsibility for tasks and projects.

·Proactive and solution-oriented, with a commitment to continuous improvement.

·Comfortable working in a dynamic and fast-paced environment.

·Strong work ethic.

·Confidentiality and discretion.

·Good at prioritising.

Thank you for your interest and for the time invested in your application. Please note that due to the volume of responses and applicants we might not be able to individually maintain correspondence with every applicant. If you have not heard from us in 2 weeks since your application, please consider that your application was regretfully not successful to continue to the next stage. We wish you every success in your job search and future career.