Hr Administrator

Gray & Associates Recruitment Services; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading HR consultancy is seeking an experienced HR Administrator to provide essential administrative support to the HR team. The hybrid role involves maintaining HR systems, drafting correspondence, and ensuring compliance with data protection. Ideal candidates will have strong organizational skills and the ability to manage confidential information. This role is set for a duration of 3 months, making it an excellent opportunity to contribute during a pivotal time.

Qualifications

• High attention to detail in administrative tasks.
• Familiarity with HR systems and data management.
• Effective drafting of professional correspondence.

Responsibilities

• Draft follow-up correspondence accurately.
• Maintain and update HR spreadsheets and systems.
• Ensure casework documentation adheres to confidentiality regulations.
• Support HR Advisors by preparing necessary paperwork.
• Schedule meetings and capture required actions.
• Provide general administrative support for HR.

Skills

Strong administrative and organisational skills

Experience in maintaining spreadsheets and databases

Excellent written communication skills

Ability to handle confidential information

Job description

Great role for an experienced HR Administrator to join this HE institute at a pivotal time. You will be providing high-quality administrative support to the HR team, ensuring accurate documentation, efficient systems management, and smooth coordination of HR casework and employee relations processes. Hybrid role.

Key Responsibilities

• Draft follow-up correspondence (e.g., letters confirming outcomes, actions, or agreements) with accuracy and attention to detail.

• Maintain and update the central HR spreadsheet, trackers, and case management systems.

• Ensure all casework documentation is stored and managed in line with data protection and confidentiality requirements.

• Support HR Advisors and Senior HR colleagues by preparing paperwork, collating documents, and ensuring timelines are met.

• Assist with scheduling meetings, taking notes where required, and ensuring actions are captured and followed up.

• Provide general administrative support across the HR function as required.

Person Specification

• Strong administrative and organisational skills with high attention to detail.

• Experience in maintaining spreadsheets, databases, and HR systems.

• Excellent written communication skills with the ability to draft clear and professional correspondence.

• Ability to handle sensitive and confidential information with discretion.

If you have the experience and are available for the full 3 months please do apply.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.