HR Administrator

First Recruitment Group; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in Greater London is seeking an HR Administrator to provide essential support across HR and General Services. This full-time position requires HR administration experience, strong organisational and communication skills, and intermediate proficiency in Microsoft Office. The HR Administrator will manage employee records and assist with new hire processes, working strictly on-site without remote options.

Qualifications

• Previous HR administration experience in a busy working environment.
• Ability to prioritise tasks and meet deadlines.
• Intermediate proficiency in Microsoft Office.

Responsibilities

• Prepare Contracts of Employment for new employees.
• Manage new starter documentation and arrangements.
• Organise pre-employment medicals and reference checks.
• Maintain accurate employee records.
• Administer termination processes for staff.

Skills

Organisational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Education

CIPD qualification (in progress)

Job description

Role Purpose

The HR Administrator will provide essential support across HR and General Services, ensuring efficient HR management processes. Reporting to the HR Administration and Recruitment Team Leader, you will deliver high-quality administrative support while building skills to operate with increasing independence.

Key Responsibilities

• Prepare Contracts of Employment for new employees and Exhibit A for agency workers, in line with the New Starters procedure.
• Manage all new starter documentation and arrangements, including personnel files, room bookings, and departmental notifications.
• Organise pre-employment medicals and reference checks for new hires.
• Carry out maternity risk assessments for employees and agency workers, liaising with HR Advisors and HSE as required.
• Maintain accurate electronic and paper employee records, ensuring timely filing of correspondence.
• Administer termination processes for staff and agency workers, updating records, coordinating notifications, and managing the return of company property.
• Draft and issue contract amendments, ensuring records are kept current.

Candidate Requirements

• Experience: Previous HR administration experience in a busy working environment.
• Education: Studying towards a CIPD qualification.
• Skills & Knowledge:
• Ability to prioritise tasks from multiple sources and meet deadlines.
• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail, with excellent organisational and communication skills.
• Location: Fully site-based (no remote working)
• Hours: Full-time, standard site hours
• Pay: Hourly rate