HR Administrator

Davies and Partners Solicitors; Gloucester; Hybrid; GBP 24,000 - 26,000; Part time

Job description

Davies and Partners Solicitors is a well-established law firm with over 30 years experience. It has a national reputation for excellence in the Property sector and strength in depth in a wide selection of other legal services for businesses & individuals. There are 5 offices in Gloucester, Bristol, Birmingham, London and Devon, with approx. 160 staff.

Reporting Line

This role reports to the HR Manager (based in Gloucester).

Job Purpose

To support the HR department in all HR related administrative tasks. To maintain confidentiality and show appropriate sensitivity to a wide range of issues.

Key Duties And Responsibilities

The role will focus on the administration of the employee life cycle which includes:

• Managing the processes for new starters and leavers, such as DBS checks and exit interviews.
• Supporting with the recruitment process and onboarding of new employees.
• Managing the HR inbox to ensure queries are responded to in a timely manner.
• Managing the day-to-day administration including updating of documents and employee records alongside completing various reports.
• Tracking and monitoring of training courses.
• Processing of all probationary reviews.
• Submitting payroll notifications to the Accounts department and ensuring the HR system is accurate and up to date with employment changes.
• Assisting with monitoring and inputting absences, including maternity/paternity leave.
• Assisting the HR team with annual renewals such as CQS accreditation.
• Any other ad-hoc duties as required.

Your job title does not define or limit your duties and you may be required to carry out other work within your abilities from time to time at our request.

We reserve the right to introduce changes in line with technological developments which may impact upon your job duties or methods of working.

Location

Primary location can be the Gloucester or Bristol office. Some travel may be required to other offices on occasion but expenses will be provided.

Salary

A pro rata salary of £24,000-26,000 p/a (depending on experience).

Hours

Part-time hours to be agreed but expected to be a minimum of 22.5 hours per week. Some hybrid working can be agreed on an ad-hoc informal basis, but office attendance is also required. Normal working hours are 9am 5.30pm, Monday to Friday.

Compliance

As part of our compliance procedures, applicants are asked to note that:

• References will be followed up;
• All gaps in CVs must be explained satisfactorily;
• Proof of identity and (where applicable) qualifications will be required;
• Reference requests will ask specifically whether the applicant has ever been subject to any proceedings/complaints initiated by the Law Society or any other professional body.
• Appropriate suitability checks may be required prior to confirmation of appointment.

This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. This role will require applicants who are offered employment to be subject to a criminal record check from the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions.

Equal Opportunities

Davies and Partners Solicitors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable national laws. Davies and Partners Solicitors complies with applicable national laws governing non-discrimination in employment in every location in which the company has facilities.

Person Specification
Legal Status

• Appropriate DBS disclosure will be required prior to confirmation of appointment.
• Right to live and work in the UK, e.g. valid UK passport or appropriate visa/work permits.

Education / Qualifications

• GCSEs or equivalent in English and Maths at Level 4 (C grade) or above.
• CIPD Level 3 or above in HR (desirable).
• Professional development training can be supported.

Skills / Knowledge

• Previous experience as an Office Administrator or HR Administrator.
• Ability to deal with sensitive matters in a professional and appropriate manner.
• Ability to maintain employee and business confidentiality.
• Excellent interpersonal and communication skills in written and verbal form.
• Excellent ICT skills and knowledge especially in Microsoft Word and Excel.
• Ability to prioritise workloads.
• Ability to liaise with external and internal stakeholders.
• Excellent attention to detail required.
• Willing to travel and be flexible if required.
• Willing to undertake any necessary training as required.
• Previous experience working in the legal sector.
• Experience of working in a multi-office environment.

You may also have experience in the following: HR Coordinator, Office Administrator, HR Assistant, Administrative Coordinator, Payroll Administrator, Office Support Specialist, Employee Benefits Administrator, Recruitment Administrator, HR and Payroll Assistant, etc.

REF-221 072