HR administrator

The Cambian Group; Gateshead; On-site; GBP 24,000 - 32,000; Full time

Job summary

A leading children's services organization in Gateshead is seeking an experienced HR Administrator to manage HR processes and compliance. Responsibilities include providing HR support, maintaining employee records, and participating in HR projects. The ideal candidate is organized, proactive, and has previous HR or administration experience. A thorough understanding of HRM systems and regulations pertaining to the children's sector is advantageous.

Qualifications

• Previous HR and/or Administration experience required.
• Excellent communication and interpersonal skills.
• Proactive solutions provider with strong decision-making abilities.

Responsibilities

• Manage HR administration in compliance with regulations.
• Process employee life cycle activities and maintain HR records.
• Provide support for HR projects and stakeholder relationships.

Skills

HR administration experience

Communication skills

Organizational skills

Decision-making

Proactivity

Tools

HRM Systems

Excel

Job description

Job Description

To ensure the effective, efficient and fully compliant management and processing of all HR administration, in line with all regulatory requirements.

• To provide an effective Human Resources administration service relating to the employment lifecycle and employee relations matters
• To receive, check, and progress all divisional staff change forms, including upload to iTrent and interface with the Divisional Resourcing team, HR Data Office, and Payroll department to ensure accurate and timely processing.
• Note taking at confidential meetings
• To ensure accurate HR records on all employees including but not limited to hand over from onboarding, quality assurance, electronic filing of all pertinent documents
• Reference provision and third-party requests for letters
• Mailbox management, cleanse and filing
• System updates for all employee lifecycle activity
• Build positive and engaging relationships with all key stakeholders including regular update, tracking and audit with internal departments
• Preparing and submitting documentation for DSARs
• Tracking and monitoring DBS and visa renewals for the regions
• Complete Ad hoc reports
• Participate in HR projects where required – including ownership of project and recommendations towards automation and streamlining projects associated with HR Administration
• Give first line policy advice- direction to policy and direction to key elements
• Any other reasonable duties as directed by the HR Business Partner
• Some travel within region may be required.

PERSON SPECIFICATION

• Previous HR and/or Administration experience
• Familiarity with HRM Systems, Excel and Reporting
• Articulate, proactive and professional
• Organised and process driven
• Excellent communication and interpersonal skills
• Strong decision-making, negotiation and influencing skills
• RTW in UK

The role will require an individual who is

• Articulate personable, supportive and efficient
• A proactive solutions provider – able to think around a problem to resolve issues
• Literate and numerate – comfortable with reporting and accuracy
• Energetic, understands the need for urgency and is results driven
• Organised, detail orientated and keen to complete
• Precise and compliance focused
• Resilient – not afraid of a challenge or hard work and can increase pace as and when necessary
• A good judge of situations and can identify the key signals in a noisy environment
• A team player - willing to ‘join in’ and happy to go out of their way to support others

Knowledge & Experience (advantageous but not essential)

• Worked in an HR or Administration team previously
• Has knowledge of OFSTED and CQC guidelines, in relation to compliance and regulations in the Children’s Sector
• Understands the principles of Safer Recruitment and is trained up to date on these guidelines
• Knowledge of Recruitment within the Social Care Sector, specifically Children’s Homes Regulations (CQC and Ofsted).
• Familiar with Anti-discrimination and Equal Opportunities legislation