HR Administrator

Gleeson Recruitment Group; England; On-site; GBP 28,000 - 33,000; Full time

Job summary

A prestigious organisation in Oxford is seeking an HR Administrator to provide essential support to their HR department. This full-time position is ideal for individuals passionate about HR looking to progress their career. Responsibilities include managing the employee life cycle, recruitment, payroll preparation, and compliance with GDPR. Strong interpersonal skills and HR-specific experience are essential.

Qualifications

• Relevant experience in HR administration including payroll data handling.
• Knowledge of employment law and HR processes.
• Ability to manage multiple tasks and meet deadlines under pressure.

Responsibilities

• Act as the first point of contact for HR-related enquiries.
• Coordinate recruitment activities including drafting job descriptions.
• Administer onboarding processes and manage payroll data.

Skills

Effective interpersonal skills

Attention to detail

Strong numeracy skills

Education

CIPD Level 3 qualification (desirable)

Tools

Microsoft Office

Job description

HR Administrator

• Full Time - Permanent
• Up to £33,000 BOE
• Based - Oxford

As the HR Administrator you will be responsible for providing administrative support to the HR department and managing operational day-to-day HR responsibilities within our client's organisation. The role focuses on supporting the full employee life cycle, including recruitment, onboarding, payroll, and compliance. You will report to the Head of HR.

This is a fantastic opportunity for for an individual who is passionate about HR and is seeking career progression and development within this field and will be joining a well established and prestigious organisation.

Key Responsibilities

• Act as the first point of contact for HR-related enquiries from employees, line managers, and external stakeholders.
• Maintain accurate and confidential personnel records in compliance with GDPR and organisational policies.
• Coordinate recruitment activities, including drafting job descriptions, posting advertisements, arranging interviews, and managing correspondence with candidates.
• Administer onboarding processes, including preparing offer letters and contracts, conducting inductions, and managing probation periods.
• Manage offboarding processes, including handling resignations, retirements, and conducting exit interviews.
• Prepare and submit payroll data, including absences, annual leave, and external tutor payments.
• Assist in the preparation and submission of Certificates of Sponsorship and visa applications, ensuring compliance with immigration regulations.
• Monitor fixed-term contracts, sick leave, annual leave, and appraisal schedules, taking appropriate action as required.
• Support the identification, booking, and management of mandatory and developmental training courses.
• Ensure compliance with internal policies, employment laws, and statutory payroll requirements.
  
  

Qualifications & Experience

• Relevant experience in HR administration, including knowledge of employment law and HR processes.
• Strong numeracy skills and attention to detail, with experience handling payroll data and HR systems.
• Effective interpersonal and communication skills, with the ability to work collaboratively across teams and handle confidential information with discretion.
• Proficiency in Microsoft Office and other relevant IT systems.
• Ability to work independently, manage multiple tasks, and meet deadlines under pressure.
• Desirable: CIPD Level 3 qualification (or working towards it)
  
  

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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