HR Admin and Payroll Manager

Redcentric; Harrogate; Hybrid; GBP 30,000 - 60,000; Full time

Job description

Vacancy Name
HR Admin and Payroll Manager

Vacancy No
VN530

Employment Type
Full-Time

Location
Harrogate

Type of Vacancy
Permanent

Job Description

Redcentric | HR Admin & Payroll Manager

Division
HR

Job location
HARROGATE (HYBRID / HOME)

Reports to
HR DIRECTOR

Job Description

Redcentric are seeking an experienced and detail-oriented HR Admin & Payroll Manager, to oversee and collaborate with the Company's third-party payroll provider, to ensure the accurate and timely processing of the monthly payroll.

In addition to the payroll management duties, you will oversee the HR administrative processes and procedures with regards to joiners, movers and leavers to ensure these are always operated and adhered to.

Key Responsibilities:

1. Payroll Management:
   
   1. Coordinate with the third-party payroll provider to ensure accurate, timely payroll processing for all employees.
   2. Ensure the accurate recording of payroll data, including overtime, bonuses, commissions, deductions, and statutory payments.
   3. Review payroll outputs provided by the third-party provider and resolve any discrepancies.
   4. Ensure compliance with tax regulations, pensions, and benefits.
   5. Manage the submission of statutory payroll reports, including tax filings, pensions, and year-end reporting in collaboration with the provider.
   6. Maintain accurate and up-to-date records of all payroll-related data.
2. Compliance & Reporting:
   
   1. Ensure all payroll and HR activities comply with UK employment law, taxation, and other regulatory requirements.
   2. Collaborate with the third-party payroll provider to generate and review payroll reports, headcount metrics, and HR data for senior management.
   3. Collate monthly reports to support with Divisional MI reporting, such as headcount, overtime, salary costs etc.
   4. Manage and submit statutory reports, such as pension contributions, PAYE, and tax filings, in a timely manner.
3. HR Administration:
   
   1. HR record keeping and ensure compliance with data protection regulations and employment laws.
   2. Administer employee benefits programs, such as health insurance and pensions, in coordination with the third-party provider.
   3. Maintain employee records, including attendance, performance, and personal details, in alignment with organizational policies.
4. Line Management of HR Coordinator:
   
   1. Oversee the work of the HR Coordinator, ensuring accuracy and consistency in HR documentation, such as letters, reports, and employee records.
   2. Review and approve documents created by the HR Coordinator, including employee letters, contracts, and system entries, to ensure compliance with company policies and legal requirements.
   3. Provide guidance and support to the HR Coordinator through weekly 121s and annual reviews, helping them develop professionally and ensuring their tasks are carried out efficiently and accurately.
5. Employee Relations & Support:
   
   1. Act as the main point of contact for employee queries related to payroll, benefits, and general HR issues.
   2. Ensure confidentiality and professionalism in handling sensitive employee data.
6. Process Improvement & Efficiency:
   
   1. Continuously review HR and payroll processes to improve efficiency and accuracy.
   2. Liaise with the third-party payroll provider to streamline operations and ensure smooth payroll processing.
   3. Assist in the implementation of HR technologies and systems to improve reporting and process efficiency.

Skills and Experience:

1. Proven experience in HR administration and payroll management, preferably with experience working with third-party payroll providers.
2. Strong understanding of payroll systems, HR software, and MS Office (particularly Excel).
3. In-depth knowledge of UK tax, and pension regulations.
4. Ability to work collaboratively with third-party vendors to resolve payroll issues and maintain accuracy.
5. High attention to detail and excellent organizational skills.
6. Strong written and verbal communication skills, with the ability to handle confidential information.
7. Ability to work effectively under pressure and manage multiple deadlines.
8. Experience with process improvement in HR and payroll functions is a plus.

This position offers hybrid working with 2 days per week required in our Harrogate office. This is a full time role.