Hotel Services Administrator

NHS; Northampton; On-site; GBP 18,000 - 25,000; Part time

Job summary

A healthcare provider in Northampton is seeking a motivated Hotel Services Administrator to provide administrative support to the team. The successful candidate will manage documents, coordinate management diaries, and maintain personnel files. Candidates with experience in similar roles and knowledge of Microsoft Office will be preferred. This role involves flexible hours across 4 days a week.

Qualifications

• Experience in a similar role or industry.
• Experience in an administrative environment.

Responsibilities

• Provide administration support to the department.
• Produce documents utilising various computer applications.
• Coordinate diaries of the management team as required.

Skills

Administration support

Problem solving

Communication

Microsoft Office

Education

General education including literacy and numeracy

Tools

Computer applications

Job description

Hotel Services Administrator

Closing date: 06 October 2025

Hours: 20 hours per week, worked over 4 days. Working hours are subject to change.

An opportunity has arisen for a highly motivated, enthusiastic, and organised Administrator to join our team. The successful applicant must be reliable, able to work flexibly and be committed to providing administration support for both the Hotel Services Team and General and Deputy Managers. Experience in a similar role would be advantageous, knowledge of Microsoft office packages and IT are essential.

Previous applicants need not apply.

Main duties of the job

• Provide administration support to the department.
• Produce documents utilising various computer applications.
• Coordinate diaries of the management team as required.
• Undertake projects and audits as required by management, undertaking research using relevant resources.
• Answering queries, problem solving, and communicating any issues or changes.
• Ensure Hotel Services invoices/recharges are completed as per procedure.
• To assist in maintaining stock and order system. Raising stock orders and requisitions where needed. Be aware of local budget and work with management team on delivering service within resource.
• Maintain personnel files. Collate and record staff annual leave, sickness and training records, and documentation relating to recruitment, contracts, terminations, ensuring complete accuracy of documentation.
• Travel to other sites will be a requirement.

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Person Specification

Experience

• Experience in a similar role or industry
• Experience in an administrative environment

Knowledge

• General education including literacy and numeracy
• An understanding of the importance of health and safety
• Knowledge of computer technologies and software packages

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Northamptonshire Healthcare Foundation Trust