Hospitality Kitchen Administrator – Part Time

Courtyard by Marriott; Exeter; On-site; GBP 18,000 - 19,000; Part time

Benefits offered by this job

Life Insurance

Training & Development

Holiday 20 days

Pension Scheme

Wellbeing Resources

Awards & Recognition

Employee Discounts (Global Marriott)

F&B Discounts

Job summary

Courtyard Exeter Sandy Park, part of Marriott International, is hiring a Kitchen Administrator on a 30-hour per week schedule in Exeter. The role supports the Executive Chef and Kitchen Leadership Team with rota management, training, Health & Safety, food safety, and purchasing administration.

Ideal candidates are highly organised, detail-focused, and able to work in a fast-paced hospitality environment. Previous kitchen or hotel experience is beneficial, with opportunities for development

Qualifications

• Excellent organisational and administrative skills.
• Strong attention to detail and a high level of accuracy.
• Good written and verbal communication skills.
• Strong numerical skills and confidence working with financial information.
• Ability to prioritise workload and manage multiple tasks effectively.
• Good computer literacy and confidence using standard office systems.
• Ability to learn and confidently use online ordering, purchasing and administrative systems.
• Ability to maintain accurate and confidential records.
• A proactive and flexible approach to work.
• Ability to work effectively within a busy, fast-paced environment.
• Strong teamwork and interpersonal skills.

Responsibilities

• Provide day-to-day administrative support to the Executive Chef and Kitchen Leadership Team.
• Maintain accurate departmental records, files and documentation.
• Assist with general correspondence, communications, reports and administrative requirements.
• Ensure relevant information is communicated to Kitchen Team members.
• Maintain organised electronic and paper-based filing systems.
• Handle sensitive associate and business information professionally and confidentially.
• Support smooth day-to-day organisation of the Kitchen Department.
• Support the Executive Chef with rotas and team scheduling.
• Coordinate holiday requests and maintain absence records.
• Highlight staffing gaps to the Executive Chef.
• Assist with planning to maintain appropriate kitchen staffing levels.
• Assist with onboarding and records for new starters.
• Coordinate and maintain training records for Kitchen Team.
• Maintain the training matrix and track mandatory trainings.
• Organise training activities and kitchen inductions.
• Record and report training completion to the Executive Chef.
• Maintain Health & Safety documentation and records in the kitchen.
• Ensure safety checks and documentation are completed and filed.
• Maintain records for risk assessments, training and safety procedures.
• Escalate health and safety concerns to management.
• Support incident reporting and hazard logging procedures.
• Monitor completion of Food Safety documentation.
• Maintain high standards of food hygiene and safe working practices.
• Assist with allergens, temperature controls, cleaning and storage records.
• Assist with costings for dishes, recipes and menus.
• Understand food costs, menu pricing and margins.
• Update menu costs when ingredients or prices change.
• Maintain recipe costing information.
• Monitor kitchen expenditure and cost variances.
• Support waste reduction initiatives and cost controls.
• Demonstrate accuracy with pricing and purchasing data.
• Place and manage food, beverage, equipment and kitchen orders online.
• Ensure orders are accurate and timely.
• Maintain purchasing records and supplier correspondence.
• Liaise with suppliers and departments on orders and deliveries.
• Assist with invoices, deliveries and purchasing records.
• Highlight discrepancies to the Executive Chef.
• Provide administrative support with kitchen stock management.
• Assist with stock takes and records.
• Monitor stock information and costs.
• Assist with stock movement and waste control.
• Maintain documentation to support financial control.

Job description

Courtyard Exeter Sandy Park, part of Marriott International, is hiring a Kitchen Administrator on a 30-hour per week schedule in Exeter. The role supports the Executive Chef and Kitchen Leadership Team with rota management, training, Health & Safety, food safety, and purchasing administration.

Ideal candidates are highly organised, detail-focused, and able to work in a fast-paced hospitality environment. Previous kitchen or hotel experience is beneficial, with opportunities for development