HM : Safer Custody

HM Prison and Probation Service; Hemel Hempstead; On-site; GBP 34,000 - 41,000; Full time

Benefits offered by this job

Civil Service Pension

Flexible working options

Annual Leave

Season Ticket Advance

Job summary

HM Prison and Probation Service in the United Kingdom is recruiting for a role responsible for managing administrative processes within the Business Hub, ensuring data integrity and adherence to financial principles and procedures. You will provide accurate management information to support performance measures within the establishment.

The role covers ACCT and violence reduction processes, data reporting, policy development, budget management and staff supervision, with a focus on safeguarding

Qualifications

• Proven ability to collate and analyse information.
• Experience handling administrative processes in a regulated setting.

Responsibilities

• Maintain and update ACCT and violence reduction processes.
• Produce and publish performance information for stakeholders.
• Manage prisoner files for Safer Custody and related records.
• Record and report self-harm, violence, and serious incidents to senior staff.
• Support Safe Custody processes and local policy development.
• Brief and lead Safer Custody团队 when required.
• Draft internal and external communications for the Hub.
• Oversee staff performance, development and attendance management.

Skills

MS Word

MS Excel

Job description

Summary

The job holder will be responsible for managing the administrative processes within the Business Hub, assisting the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures. They will provide accurate and reliable business management information to support performance measures within the establishment.

Responsibilities, Activities and Duties

• Ensure that the Assessment, Care in Custody & Teamwork (ACCT) and violence reduction processes within the establishment are updated and maintained
• Ensure ACCT reviews are completed and produce key stakeholders of current trends in self-harm and violent incidents
• Monitor, prepare and publish information about prisoners currently subject to ACCT observations and violence reduction incidents to relevant colleagues and managers
• Develop and manage establishment processes to follow up on information provided by Incident Reports (IRs), UK Borders paperwork and anti-bullying paperwork
• Ensure prisoner files for Safer Custody are maintained
• Ensure that the recording and reporting of all incidents of self-harm / threats of self-harm and any acts of violence, informing relevant stakeholders
• Ensure that the reporting of serious incidents of violence, self-harm and suicide attempts to Duty Governor on day of incident
• Act as the nominated point of contact for Deaths in Custody (DIC); manage contingencies, representation at Coroners Court
• Ensure accurate statistical information is prepared to inform local and regional meetings and communicated effectively to all stake holders
• Ensure actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including Local Self-Audit Action Plans and Resettlement strategies are delivered
• Investigate and manage prisoners complaints within the group where requires
• Provide management and direction to safer custody team through briefings, building informal and formal relationships and effective communication
• To undertake promotional and support opportunities as a Safer Custody Champion

Undertake other administrative management tasks including:

• Assist the Head of Function in developing and delivering Safer Custody
• Contribute toward the development of local policy, procedures and practice and ensure consistency of application
• Promote Prison Service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re-offending agendas
• Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
• Attend relevant boards/meetings, as directed by line manager
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Undertake all duties around Managing Challenging Behaviour
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy
• Manage a safe working environment for staff, prisoners and visitors. Ensure Health and Safety legislation is followed ensuring Safe Systems of Work (SSOW) and risk assessments are completed in a timely manner and any faults reported promptly

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in a first instance with the Job Holder.

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
• Leadership

Essential Experience

Able user of MS Word and MS Excel Information collation and analysis Technical Requirements Internal applicants Newly promoted staff to the following Band 5 first line manager roles (Hub Managers, Custodial Managers and Facilities & Services Managers) in Establishments are required to complete a qualification as part of their work objectives where these training packages are available Staff that have mapped or re-graded to Band 5 who have previously worked at an equivalent level will not be required to undertake the qualification. External applicants All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager in an Establishment are required to complete the qualification where available.

Person Specification

Please refer to Job Description Behaviours we'll assess you against these behaviours during the selection process:

• Changing and Improving
• Leadership
• Communicating and Influencing
• Working Together

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our for more information on appropriate and inappropriate use.

Selection process details This vacancy is using , and will assess your Behaviours and Strengths. Feedback will only be provided if you attend an interview or assessment.

Security Successful candidates must undergo a standard (or equivalent) criminal record check. People working with government assets must complete checks.

Nationality requirements

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Working for the Civil Service

The sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's .The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the and the .

Benefits

Alongside your salary of £37,417, HM Prison & Probation Service contributes £10,839 towards you being a member of the Civil Service Defined Benefit Pension scheme.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A
• with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance