HippFest 2026 Freelance Producer

Box; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading film festival organization is seeking a Producer to coordinate all production aspects for a highly regarded festival from November 2025 to April 2026. The successful candidate will manage logistics, scheduling, and liaise with various stakeholders to ensure successful events. Ideal candidates are organized, detail-oriented, and have a passion for exceptional events. Remote working options are available, with some required travel within the Falkirk area.

Qualifications

• Proven experience in event production or management.
• Ability to work collaboratively with multiple stakeholders.
• Understanding of budget management.

Responsibilities

• Coordinate all production aspects, logistics, and schedules for the Festival.
• Lead recruitment and management of volunteers.
• Ensure effective communication between parties involved in screenings and events.

Skills

Excellent communication skills

Organizational skills

Attention to detail

Event management

Job description

This role is vital to achieving the high standards of presentation for the Festival. The successful candidate will be responsible for all production aspects, coordination and overall logistics for the Festival during core and extended dates.

• Hours of employment: Indicative work pattern: (Nov-Dec 1.5 day/week; Jan-Feb 3 days/week, Mar 13 days incl F/T in Festival; Apr 2 days)
• Term: Temporary contract, Monday 3 Nov 2025 – Thursday 30 Apr 2026. The core dates for HippFest 2026 are Saturday 14 March 2026 and Wednesday 18 – Sunday 22 March 2025, plus key events on other dates (eg. programme launch w/c Mon 2 Feb 2026, New Found Sound dress rehearsal Sun 15 Mar 2026).
• Place of Work:Mostly remote working but there is the option to access to a workstation hub with a wired data connection, an external display, keyboard and mouse (subject to availability) at Council offices (Falkirk Stadium or Callendar House) (during office hours). The Producer will need to attend meetings and undertake stakeholder engagement across the Falkirk area. It is therefore essential that the Producer is mobile across the Falkirk area, ideally with a full driving licence.

Duties will include full Festival scheduling, artist contracts and artist travel and accommodation arrangements. You will lead on liaison with the Council’s tech and venue teams and Outreach and Engagement Coordinator ensuring that all other parties have the relevant information, instructions and materials in order to present all screenings and events successfully. You will work closely with all members of the HippFest Team to ensure that all facets of the programme are incorporated into the ‘master running order’. You will lead on recruitment and management of the Volunteers.

You will take overall responsibility for the quality of guests’ experience, supported by the Falkirk Council Venue Team, including implementing accessibility measures in the Hippodrome (eg AD headsets, live captioning). Day-to-day work will involve budget monitoring, updating and reporting.

Person specifications

This is a great role for an organised and committed person with excellent communication skills, an unerring eye for detail and a passion for putting on exceptional events, vital to the continuing success of this much-loved and internationally respected film festival.

Interviews: Tue 30 Sep 13:00 – 17:30 & Wed 1 Oct

If, having read the Recruitment Pack, you would like an informal chat about the role, please contact the Festival Director Alison Strauss: [e-mail] to arrange a suitable time.

The closing date for this position is 22/09/2025 at 11:00