HIGHLY EXPERIENCED REMOTE EXECUTIVE ASSISTANT FOR PRESTIGIOUS FAMILY OFFICE

19 London; London; Remote; GBP 45,000 - 65,000; Full time

Job summary

A prestigious family office seeks an experienced Executive Assistant to support the MD/CEO and leadership team in a dynamic role. Key responsibilities include managing complex schedules, coordinating meetings, and maintaining confidentiality. This is an exceptional opportunity to contribute to an influential organization, offering a competitive salary and chance to engage with visionary leaders.

Benefits

Competitive salary and benefits package

Discretionary performance bonuses

Qualifications

• 7-10 years as an Executive Assistant, ideally for C-suite leaders.
• Proven experience managing corporate and personal responsibilities.
• Certifications in executive assistance or project management advantageous.

Responsibilities

• Manage complex calendars and appointments across time zones.
• Coordinate meeting agendas and ensure timely follow-up.
• Oversee personal and corporate finance administration.

Skills

Organisational skills

Multitasking

Communication

Discretion

Problem-solving

Adaptability

Education

Bachelor’s degree in Business Administration or related field

Job description

We are delighted to be working with a prestigious and forward-thinking institutional private family office that is committed to long-term capital preservation, legacy-building, and the economic development of the Kingdom of Saudi Arabia. Operating globally with offices and partnerships spanning Riyadh, Dubai, and London, they are building a diversified, multi-asset investment portfolio while advancing philanthropic and strategic objectives aligned with Vision 2030.

We are seeking an exceptional and highly experienced Executive Assistant to join this close-knit and high-performing team. This pivotal role will support the Managing Director/CEO across both corporate and personal affairs, while also collaborating closely with the COO and CIO. The position offers a unique opportunity to contribute to an impactful organisation operating at the intersection of business, legacy, and nation-building.

The ideal candidate will be proactive, discreet, and highly organised, with proven experience supporting C-suite leaders in a dynamic, fast-paced environment. Total flexibility is essential, as the MD operates across multiple time zones (primarily Riyadh, Dubai, and London), and the role occasionally requires responsiveness outside standard 9-5 working hours.

This is a rare and prestigious opportunity to become a core contributor to a globally influential family office and ain exposure to some of the world’s most visionary entrepreneurs and national leaders. A competitive salary and benefits package are on offer, including discretionary performance bonuses.

DUTIES TO INCLUDE
• Manage complex calendars, meetings, and appointments across time zones for the MD/CEO and leadership team
• Coordinate meeting agendas, take minutes, and ensure timely follow-up on action items
• Serve as the MD/CEO’s primary point of contact, handling email and communications with professionalism
• Maintain confidential digital and physical records in line with internal standards
• Oversee office expenses, reimbursements, and support financial reporting processes
• Liaise with advisors, partners, household staff, and vendors to ensure smooth personal and corporate operations
• Manage the MD/CEO’s personal calendar, travel logistics, and international itineraries
• Oversee personal finance administration, including invoices and asset updates
• Plan and execute personal, social, and professional events with discretion and efficiency
• Arrange health and wellness appointments in support of personal goals
• Support with research, briefing materials, content creation, and presentation preparation
• Act as a central hub between professional and personal priorities to ensure alignment
• Manage urgent issues with sound judgment and discretion
• Recommend and implement tools and systems to streamline workflows and increase productivity
• Provide basic IT setup and troubleshooting for software, email, and devices

ESSENTIAL CRITERIA
• 7–10 years as an Executive Assistant, ideally in a high-pressure, fast-paced environment
• supporting senior executives or C-suite leaders
• Demonstrated ability to manage both corporate and personal responsibilities
• A bachelor’s degree in Business Administration, Communications or a related field is preferred
• Exceptional organisational and multitasking abilities with the ability to handle large workloads and competing priorities
• Outstanding communication skills, both written and verbal, Arabic is advantageous but not essential
• Proactive, adaptable, and solutions-oriented
• Absolute discretion and confidentiality in handling sensitive information
• Certifications in executive assistance, office management, or project management (e.g., CAP,PMP) are advantageous
• The ability to work autonomously and build a good working relationship with the Family Office and MD remotely
• Willingness to adjust working hours and work outside of the standard working day
• Excellent, verifiable references