High Dependency Unit Ward Clerk (NHS AfC: Band 3) - Administration - Rotherham Doncaster and So[...]

Rotherham Doncaster and South Humber NHS Foundation Trust; South Yorkshire; On-site; GBP 24,000 - 26,000; Full time

Job summary

A healthcare organization in Doncaster is seeking a High Dependency Unit Ward Clerk to provide essential secretarial and administrative support. This role will focus on assisting clinical staff, managing communication, and maintaining records within a complex mental health service environment. Committed to inclusive culture, the trust values skills and experience to enhance service delivery.

Benefits

Inclusive workplace culture

Training and development opportunities

Qualifications

• Educated to NVQ 2 level or equivalent in appropriate subject.
• Good standard of education with 3 GCSEs including English and Maths.
• Previous NHS or public sector experience preferred.

Responsibilities

• Provide comprehensive secretarial and administrative support to Ward Managers.
• Manage diary and emails for Ward Managers.
• Assist with recruitment processes.

Skills

Office procedures

Workload management

Communication

Education

NVQ 2 level or equivalent in appropriate subject

3 GCSEs Grade A-C, 4-9, including English and Maths

Tools

Microsoft Office

Job description

Employer Rotherham Doncaster and South Humber NHS Foundation Trust Employer type NHS Site Tickhill Road Site Town Doncaster Salary £24,637.57 - £25,674 per annum, pro rata Salary period Yearly Closing 02/07/2025 23:59

High Dependency Unit Ward Clerk

NHS AfC: Band 3

Job overview

We are delighted to announce a new 16 bed service based in Doncaster that will welcome patients from Rotherham, Doncaster and North Lincolnshire.

The unit with support patients with complex mental health with a focus on rehabilitation, patients may be in the service for up to 12 months and through a multi-professional approach will receive recovery focussed care.

The post holder will provide an efficient, effective and confidential secretarial and administrative support service including all secretarial and administrative duties to Mental Health Ward Managers and support Clinical staff. The role will include support with the preparation and collection of data and statistics for service reporting.

· Provide comprehensive secretarial and administrative support to the Ward Managers and Deputies asappropriate within Inpatient Services.

· Deal with routine correspondence and telephone calls on behalf of the WardManagers.

· Diary management for Ward Managers including proactive preparation of documentsand papers for agreed meetings asdirected.

· Email management for the Ward Managers and Deputies as required and overseeing the generic Ward mailbox and responding accordingly.

· To provide administration support to identified work within the pathway asrequested.

· Assist the Ward Managers and Deputies with the recruitment and selection process.

· Liaise with the Management Secretary in relation to Staff Variations to Contracts, New Starter Forms and Termination Forms

Working for our organisation

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

The main terms and conditions of service can be found here:

Detailed job description and main responsibilities

Please view the attached job description and person specification to view the full details about the role

Person specification

Qualifications

• Educated to NVQ 2 level or equivalent in appropriate subject e.g. Business Admin.
• Good standard of education (minimum 3 GCSEs Grade A-C, 4-9, including English and Maths or equivalent desirable). ECDL or equivalent IT qualifications.
• Previous NHS experience or other large public sector organisation would be an advantage.

Experience

• Demonstrable experience of working in a busy environment, office procedures, and workload management
• Experience of using Microsoft Office applications.
• Experience of office procedures, i.e. filing, photocopying, message taking, typing

Eligibility for sponsorship

We welcome applications from individuals who may require sponsorship[if eligible] under the skilled worker or health & care visa route. Please note, not all vacancies or applications are eligible for sponsorship.

*****Before applying, you can make a self-assessment of potential eligibility for sponsorship here: https://www.gov.uk/skilled-worker-visa

**Please note, there have been some changes made to Home Office guidance in relation to salary thresholds for sponsorship applications from 9 April 2025**

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

We reserve the right to close this vacancy early should we receive a high number of applications.