Heritage Collections Information Assistant Heritage Collections Assistant

House of Commons; Camden Town; On-site; GBP 25,000 - 35,000; Full time

Job summary

A government institution is seeking a Heritage Collections Information Assistant to manage significant collections. The role involves improving documentation and preparing data for migration to a new system. Applicants should have experience in collections management and strong communication skills. Benefits include generous leave and a supportive workplace culture.

Benefits

Generous annual leave

Pension scheme contributions

Flexible working options

Supportive workplace culture

Qualifications

• Experience using heritage sector collections management software.
• Ability to manage large volumes of data accurately.
• Understanding of rights management principles.

Responsibilities

• Support professional management of the collections.
• Improve and streamline collection documentation.
• Work independently and collaboratively across the Parliamentary Estate.

Skills

Experience working with collections documentation

Attention to detail

Strong communication skills

Good organisation and time management

Tools

Collections management software

Job description

Are you passionate about preserving history and enhancing access to heritage collections? The UK Parliament is seeking a Heritage Collections Information Assistant to join the Strategic Estates team, supporting the professional management of three nationally and internationally significant collections: the Parliamentary Art Collection, Historic Furniture and Decorative Arts, and Architectural Fabric. In this role, you'll play a key part in improving and streamlining collection documentation, supporting data cleansing and preparation for migration to a new Collections Management System (CMS). You'll work both independently and collaboratively across the Parliamentary Estate and storage facilities, ensuring information is accurate, standardised, and aligned with SPECTRUM documentation standards.

We\'re seeking detail-oriented, collaborative professionals who are passionate about heritage and collections management. You\'ll thrive in this role if you bring:

Responsibilities

• Support professional management of the Parliamentary Art Collection, Historic Furniture and Decorative Arts, and Architectural Fabric collections.
• Improve and streamline collection documentation and support data cleansing and preparation for migration to a new CMS.
• Work independently and collaboratively across the Parliamentary Estate and storage facilities.
• Ensure information is accurate, standardised, and aligned with SPECTRUM documentation standards.

Qualifications

• Experience working with collections documentation in a museum, historic building or heritage institution.
• Experience using heritage sector collections management software.
• Strong understanding of documentation standards (SPECTRUM) across diverse object types.
• Excellent attention to detail and ability to manage large volumes of data accurately.
• Good organisation and time management skills, with the ability to meet deadlines.
• Strong communication skills and the ability to work with a wide range of stakeholders.
• Understanding of rights management principles.
• A commitment to equality, diversity and inclusion in all aspects of work (Disability Confident).

Equality and Disability

About Disability Confident: A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. In certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to.

Benefits

• Generous annual leave starting at 30 days and increasing to 35 after one full working year.
• Enrolment in the Civil Service pension scheme with an average employer contribution of 27%.
• Flexible working options including enhanced maternity, paternity, shared parental and adoption leave, caring leave and alternative working patterns.
• A supportive and inclusive workplace culture, committed to diversity and development.