Health, Safety & Facilities Coordinator

AKG UK; United Kingdom; Remote; GBP 65,000 - 90,000; Full time

Job summary

AKG UK seeks a Senior Health, Safety & Facilities Manager to lead H&S for the National Employability programme mobilisation and ongoing delivery. You will coordinate audits, risk assessments, and incident management, ensuring premises, activities and working environments are safe and compliant across multiple sites.

Reporting to the Head of H&S & Facilities, you will provide practical guidance to managers, contractors and partners, maintain records, and support safeguarding and equality

Qualifications

• IOSH qualification or membership.
• Experience coordinating Health & Safety activities and providing admin/support.
• Working knowledge of UK workplace Health & Safety requirements.
• Identify hazards and maintain compliance records.
• Safeguarding responsibilities and escalation procedures.
• Excellent communication and interpersonal skills.
• Strong organisational skills with multi-site work ability.
• Proficiency in Microsoft Office and electronic records.
• Willingness to travel to AKG sites as required.

Responsibilities

• Support due diligence, inspections and audits of premises and venues.
• Identify hazards, assess access, welfare, fire safety and general conditions.
• Coordinate compliance evidence and follow-up actions with teams and contractors.
• Support workplace and DSE assessments and safe operating arrangements.
• Provide practical H&S guidance to staff and partners.

Skills

IOSH qualification

Health & Safety coordination

UK workplace health & safety knowledge

Hazard identification

Safeguarding awareness

Stakeholder communication

Time management

MS Office proficiency

Education

NEBOSH General Certificate

Job description

Senior Health, Safety & Facilities Manager

Roles Reporting to this Position:

None

Primary Objective:

To provide dedicated Health & Safety support for the mobilisation and ongoing delivery of a National Employability programme, ensuring that premises, activities and working environments are safe and suitable for employees, participants and visitors. The role will coordinate audits, risk assessments, compliance monitoring, incident management and improvement actions, while also providing flexible Health & Safety support to other AKG business areas and the wider Health, Safety & Facilities team as required.

Key Relationships/Interactions

Internal

• Senior Health, Safety & Facilities Manager, Head of Health, Safety & Facilities and wider Health, Safety & Facilities team
• National Employability Programme Service Managers, Team Leaders, Activity Coordinators and Mentors
• Employer Engagement, Employer Services, Safeguarding, Quality and Compliance colleagues
• Facilities, Procurement and wider AKG delivery teams

External

• Landlords, managing agents, venue providers and contractors
• Activity partners, training providers and subcontractors
• Employers and relevant external Health & Safety advisers or regulatory bodies

Key Responsibilities

• Support Health & Safety due diligence, inspections and audits of proposed and operational National Employability programme premises, including shared and temporary venues.
• Identify and document premises hazards, assess the suitability of access, welfare, fire precautions, emergency arrangements and general working conditions, and elevate significant concerns.
• Coordinate compliance evidence, site inspection findings, corrective actions and follow-up checks with operational teams, landlords, managing agents and contractors.
• Support workplace assessments, DSE assessments and practical adjustments to promote safe, accessible and suitable working environments.

Risk Assessment and Participant Activities

• Complete, review and maintain site, workplace, activity and event risk assessments, including off-site activities, visits, community projects and partner-led sessions.
• Work with Activity Coordinators, Mentors, managers and delivery partners to assess activities undertaken by young people aged 18 to 24, identifying appropriate control measures and safe operating arrangements.
• Consider participant needs, accessibility, reasonable adjustments, supervision, equipment, venue suitability and emergency arrangements when reviewing activities.
• Consider the differing needs and vulnerabilities of employees and young adult participants when assessing activities and working environments, working collaboratively with the Safeguarding team to identify and implement appropriate protective measures, manage risks and ensure concerns are escalated in accordance with AKG policies and procedures
• Provide practical advice to colleagues on implementing controls, reviewing changes and escalating activities that cannot be undertaken safely.

Incidents, Accidents and Emergency Arrangements

• Support the timely reporting, recording and investigation of accidents, incidents, near misses and unsafe conditions in accordance with AKG procedures.
• Assist with identifying root causes, corrective actions, lessons learned and the escalation of potentially reportable incidents to the Senior Health, Safety & Facilities Manager, who will determine any further escalation required.
• Support local emergency arrangements, fire safety checks, evacuation procedures and relevant drills, working with site managers and responsible persons.

Contractor, Partner and Operational Support

• Assist with Health & Safety reviews of contractors, venues, activity partners and subcontractors, including risk assessments, method statements, insurance and other relevant compliance information.
• Liaise with operational colleagues and partners to resolve identified hazards and monitor implementation of agreed controls.
• Provide clear, proportionate Health & Safety guidance to staff involved in participant engagement, outreach, employer visits and activities.

Monitoring, Reporting and Continuous Improvement

• Maintain accurate, current and audit-ready records of inspections, assessments, incidents, training, compliance evidence and outstanding actions.
• Monitor action plans, follow up overdue items, produce updates and highlight recurring risks or emerging trends to the Senior Health, Safety & Facilities Manager.
• Contribute to Health & Safety communications, briefings, audits, guidance, procedures and continuous improvement activities.
• Support Health & Safety work across other AKG contracts, offices and business areas as operational priorities require.
• Work collaboratively with the Senior Health, Safety & Facilities Manager and wider team on agreed priorities, seek technical guidance on complex issues and elevate significant risks and safeguarding concerns through the appropriate AKG procedures.

Essential and Desirable Skills, Knowledge and Experience

• IOSH qualification or membership, or equivalent demonstrable professional competence.
• Experience in a Health & Safety coordination, administration or operational support role, including workplace inspections and risk assessments.
• Working knowledge of UK workplace Health & Safety requirements and the ability to apply proportionate controls in office, community and activity-based settings.
• Ability to identify hazards, maintain accurate compliance records and track actions through to completion.
• Understanding of safeguarding responsibilities and the importance of protecting employees and young adults, including recognising vulnerabilities, maintaining professional boundaries, respecting confidentiality and escalating welfare concerns through appropriate organisational procedures.
• Excellent communication and interpersonal skills, with confidence to work with operational managers, colleagues, contractors and external partners.
• Strong organisational skills, attention to detail and the ability to prioritise work across multiple sites and deadlines.
• Competence in Microsoft Office and electronic record-keeping and reporting systems.
• Willingness and ability to travel to AKG sites, venues, activity locations and employers as required.
• Commitment to safeguarding, equality, inclusion, confidentiality and organisational policies.

Desirable

• NEBOSH General Certificate or equivalent Health & Safety qualification, or working towards one.
• Experience of Health & Safety within employability, education, youth programmes or multi-site service delivery.
• Knowledge of working with young adults, reasonable adjustments and safe delivery of off-site or partner-led activities.
• Safeguarding training or a recognised safeguarding qualification relevant to working with young adults and potentially vulnerable participants.
• First Aid and Fire Safety qualifications.

Inclusive Recruitment and Accessibility

AKG UK is committed to creating an inclusive and accessible recruitment process. We welcome applications from candidates with a range of backgrounds, experiences and working styles. Candidates are encouraged to let us know if they require any reasonable adjustments during the recruitment process. Applicants do not need to meet every desirable criterion to apply; we are interested in relevant skills, potential and values alignment as well as direct experience.

Compliance

It is the responsibility of all staff to abide by organisational policies to ensure compliance with relevant standards e.g. ISO 27001 (Information Security), ISO 9001 (Quality) and ISO 14001 (Environmental) as well as adhering to statutory duties in relation to safeguarding, Prevent and health and safety.