Health Records Clerk | Hampshire Hospitals NHS Foundation Trust

Hampshire Hospitals NHS Foundation Trust; Basingstoke and Deane; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prominent healthcare provider in Hampshire seeks a Health Records Clerk to deliver a comprehensive health records service. Responsibilities include creating and preparing health records, managing E-Notes for scanning, and ensuring accuracy across multiple hospital sites. The role requires flexibility and teamwork, with working hours from 8:00 to 16:00, Monday to Friday. Join our mission to provide outstanding patient care across Hampshire and beyond.

Qualifications

• Flexible, comprehensive, and accurate health records service.
• Ability to work between the hours of 8:00 – 16:00, Monday to Friday.
• Creation and preparation of temporary health records (E-Notes).
• Electronic tracking of health records.

Responsibilities

• Work as part of a team to manage health records across multiple sites.
• Prepare E-Notes for scanning and manage health records accurately.

Job description

The Healthcare Records Department is responsible for the management, storage and provision of records for all outpatient clinics and admitted patients at Andover War Memorial Hospital, Basingstoke and North Hampshire Hospital and Royal Hampshire County Hospital, Winchester.

The Health Records Department is responsible for the management, storage and provision of records for all patients. Working as part of a team as clerks, Team leaders & Supervisors, Health care records are created and prepared for patients throughout the Trust hospital sites.
As a Health Records Clerk your role is to provide a flexible comprehensive and accurate health records service to the rest of the trust, working between the hours 8:00 – 16:00 Monday to Friday.
This will entail creation and preparation of temporary health records (E-Notes) for patients across our trust, preparing E-Notes for scanning both at our off-site facility and within our onsite scanning bureau, and electronic tracking of the E-Notes.



Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

For further information about this role please see Job Description document attached.

Please note there may be a requirement to work across all HHFT sites to support service needs.

If you have any further queries, please do not hesitate to contact us.


This advert closes on Sunday 27 Jul 2025