Health Records Clerk

Integrated Care System; Gillingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local healthcare organization in Gillingham seeks a motivated Health Records Clerk to manage patient records efficiently. This role involves ensuring safe storage, coordinating the delivery of notes, and supporting patient care through effective administrative tasks. Ideal candidates should have a strong educational background and administrative skills, alongside a commitment to quality service.

Benefits

Flexible working opportunities

Career development options

Qualifications

• Must be interested in providing a quality service to support excellent patient care.
• Ability to adapt to challenging situations and support colleagues.
• Administrative experience preferred.

Responsibilities

• Maintain and store patients' health records safely.
• Coordinate the delivery of notes throughout the Trust.
• Prep notes for outpatient clinics, ensuring demographic information is updated.
• Perform quality checks on scanned patient notes.

Skills

Computer literacy

Ability to work on own initiative

Teamwork

Education

Good General Education to O' Level or equivalent

Job description

Division: Peri-operative & Critical Care

Care Group: Corporate

Band: 2

We are recruiting for a Health Records Clerk,who shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

Main duties of the job

Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

To contribute to our exciting future and become part of our team, apply today.

Please state which area you are interested in in your application :

About us

Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.

As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.

Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.

Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:

B - Bold

E - Every person counts

S - Sharing and open

T - Together

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.

Job responsibilities

Safe and accountable storage of patients health records in our off site facility at Stirling Park and in the Deceased Library Area

Coordination of missing notes to deliver to various services throughout the Trust

Collection of notes from wards to amalgamate with originals

Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients notes

Repairs and maintenance of all health records

Culling and destruction of health records according to the NHS guidelines

Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway.

Effective and efficient coordination of the delivery of notes between both sites.

Digital Health Records Clerk (Scanning Team) - Collection, preparation, scanning and quality checking of patient notes. Requires attention to detail, strong computer skills, ability to consistently work at fast pace whilst maintaining quality. Manual handling of multiple notes folders from the whole site and within medical records department.

Collection of notes from wards to amalgamate with originals

Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/ allocated.

Person Specification

Qualifications

• Good General Education to O' Level or equivalent.

Experience

• Has the ability to adapt to challenging and changing situations/demands and able to support colleagues through stressful situations, including flexibility to provide cover
• Admin / office experience . Must be interested in providing a quality service to support excellent patient care and experience

Skills

• Computer literate, in particular use of MS windows and Outlook
• Ability to work on own initiative and to work within a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Medway NHS Foundation Trust Dual site/ Stirling park

Medway NHS Foundation Trust Dual site/ Stirling park