Health Records Clerical Officer

NHS; Stockport; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional healthcare provider is seeking a proactive clerical support individual to join their Health Records Department in Stockport. The role involves indexing, sorting, and scanning confidential patient records, with a focus on data accuracy and attention to detail. Candidates should have strong organisational skills and be computer literate. Flexible working options and numerous employee benefits are offered.

Benefits

27-33 days of annual leave plus bank holidays

Salary sacrifice schemes for lease cars

Cycle to work scheme

Salary finance for loans and budget planning

Stockport Credit Union for local financial advice

Qualifications

• Experience of administrative processes essential.
• General Office Skills and knowledge of health records are important.
• Good understanding of absolute confidentiality/GDPR required.

Responsibilities

• Support the Evolve Team in indexing, sorting, and scanning records.
• Ensure health records are available as needed.
• Maintain the quality standards of health records.
• Undertake general administration as required.

Skills

Organisational skills

Computer literacy

Attention to detail

Customer service experience

Education

4 GCSE or equivalent experience

ECDL/CLAIT Qualification or working towards

Tools

Microsoft Office

Job description

An exciting opportunity has arisen for a proactive and enthusiastic individual to join the clerical team in the Health Records Department at Stockport NHS Foundation Trust.

You will be responsible for providing a full clerical support service within the Health Records Department. The main focus of the role will be undertaking all process within the Evolve Team; indexing/sorting & scanning confidential patients records . Training in other areas of the department will be provided to support the whole Health Records service.

Computer literacy and experience in the accurate inputting of data is an essential requirement for this post as are organisational skills . Methodical method of working and a keen eye for detail is crucial to this role.

Being flexible and adaptable to change is crucial to this particular role.

Training on in-house information systems however, will be provided.

Main duties of the job

To assist with the operation of Health Records Services across all areas of Stockport NHS Foundation Trust.

The main focus of this role is to accurately index , sort, scan and quality check confidential records. This role is target driven and office based.

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

o Between 27-33 days of annual leave plus bank holidays

o Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further

o Cycle to work scheme

o Salary finance - for loans, savings, budget planning and tips on managing debt

o Stockport Credit Union- for local financial advice

Job responsibilities

Main Duties and Responsibilities

• The post holder will be part of a team of staff who organise and provide all records functions within the Health Records Department.
• The main focus of this role will be to support the Evolve Team, who index, sort , electronically scan and quality check patients records .
• Ensure availability of health records as and when required.
• Ensure the Trust standard required for the quality of the health records is maintained.
• Provide a Health Records Archiving service for the Trust.
• Re file the notes, whilst maintaining the libraries.
• Undertaking other general administration required to support the department.
• This role is target driven. Full training will be provided, however the departmental target would be expected on completion of training.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

Important Notice on Visa Sponsorship Eligibility

Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorshipunder the UK Health and Care Worker visa route. This is due to the position not meeting theminimum salary threshold of £25,000 per annumand/or the requiredskill levelset by UK Visas and Immigration.

We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK.

Person Specification

Education & Qualifications

• 4 GCSE or equivalent experience
• Proficient in Microsoft office (ECDL/CLAIT Qualification or working towards)

Experience

• Experience of administrative processes
• Experience of NHS

Knowledge

• General Office Skills
• Knowledge of health records

Skills & Ability

• Good Understanding of absolute confidentiality/ GDPR
• Accuracy and attention to detail
• Customer Service experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.