Health and Safety Administration Assistant

Essex County Fire and Rescue Service; London; On-site; GBP 27,000 - 30,000; Full time

Job description

Job Title: Health and Safety Administrative Assistant

Contract: Permanent

Working Hours: 37 Hours per week

Salary: £27,269 - £29,572

Location: Service Headquarters, Kelvedon Park

Closing Date: 30th April 2025

• We are open to discuss working arrangements including flexibility over hours and location.
  
  

The Role

You will be part of a dedicated Health and Safety Department reporting to the Senior Health and Safety Advisor. You will assist with the planning, developing and organisation of key health and safety functions across the Service.

What You Will Be Working On

1. Support the implementation of the departmental business plan.
2. Promoting a positive H&S culture across the Service.
3. Management and administration of the safety event electronic reporting system, review and monitor progress of all accident/safety event reports and investigation documents.
4. Providing awareness on the use of the safety event electronic reporting system, including supporting and dealing with requests and queries relating to system users.
5. Prepare documentation, coordinate and disseminate documentation for Health and Safety related meetings and act as the minutes secretary.
6. Providing administrative support to the Health and Safety team.
7. Undertake and co-ordinate initial information and data capture for safety events.
8. Advising on H&S training, managing and co-ordinating its introduction.
9. Compiling accident reports where required.

What Are We Looking For?

It is an essential requirement to have proven experience of working both independently and as part of a busy team, a good knowledge of Microsoft Office packages and willing to work flexibly within the team and have knowledge of a Health and Safety management system. Problem solving and decision making whilst working to exacting deadlines is also necessary. We are looking for someone to support the Health and Safety team in the planning and development of the department strategy and support the implementation of the department business plan.

Eligibility

To be eligible to apply for this opportunity, you will have a Level 2 standard of education (GCSE or equivalent).

How to apply

You will be required to submit a CV detailing a minimum of five years employment and/or education history, along with a supporting statement of no more than 750 words that demonstrates how you meet the essential criteria detailed in the Person Specification. You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count of your supporting statement should not exceed 750 words no matter which format you choose to present your application. You may attach separate documents (such as qualifications) should you wish. Your CV and additional documents will be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).

This role will be subject to a Disclosure and Barring Service (DBS) check.

Proud member of the Disability Confident employer scheme

Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.