Head of Finance

CHM; England; On-site; GBP 50,000 - 55,000; Full time

Job summary

A leading charity seeks a Head of Finance to oversee its financial health and governance. This pivotal role involves budget preparation, financial reporting, and compliance with charity regulations, contributing to strategic decisions. Ideal candidates will have significant senior-level experience in finance, especially within a charitable environment, and must possess strong leadership and interpersonal skills.

Benefits

25 days annual leave plus bank holidays

Employee discount in on-site Shop and Café

Employee Assistance Programme

Cycle-scheme and Tech-scheme programs

Auto-enrolment pension scheme

Qualifications

• Significant experience in financial roles at a senior level.
• Used to preparing budgets, management accounts, and cash flow forecasts.
• Good understanding of VAT regulations and charity taxation.
• Experience of business planning for a medium-sized charity.
• Excellent multi-tasking and time-management skills.

Responsibilities

• Lead on budgeting processes including three- to five-year plans.
• Responsible for reporting on the overall financial position of the organization.
• Ensure compliance with Companies House and Charity Commission requirements.
• Attend Board meetings and support the Director with financial material for decision-making.
• Manage and prepare reports for the Finance & Property sub-committee.

Skills

Budgeting

Financial Reporting

Cash Flow Forecasting

Cost Control Management

Interpersonal Skills

Education

Qualified Accountant (ACA, CIMA, ACCA)

Tools

BreatheHR

Xero

Job description

Head of Finance
Salary:£50,000 - £55,000
Based:Oxford, OX
Terms:Permanent, Full-time

The Head of Finance is a member of this charity's Senior Management Team (SMT) and is responsible for managing and reporting on the finances of the charity, acting as Company Secretary.

This role is supported by the Senior Finance Officer and Finance Assistant.

Responsibilities

Finance

• To work closely with the Director on the preparation of the business plan and to take a leading role within SMT on monitoring and reporting to ensure its successful delivery.
• To lead on budgeting processes including three- to five-year plans, detailed annual budgets, cash flow forecasts and in-year re-forecasts.
• To be responsible for reporting on the overall financial position of the organisation, including the statutory accounts, management accounts and reports to budget-holders, ensuring that budgets are adhered to, that cash flow is managed, that effective cost control mechanisms are in place, that revenue is maximised and that there is timely and accurate financial reporting to SMT and the Board of Trustees.
• To ensure that best practice, statutory and organisational requirements are met in the operation of financial controls, the management of funds, charity accounting, Endowments Funds and investments, and taxation.
• To ensure the safety and security of the organisation’s financial assets.
• To prepare and submit the annual Museums & Galleries Exhibition Tax Relief (MGETR) submission, Gift Aid and all other tax rebates.
• To liaise with the external auditors for the annual audit of the statutory accounts and management of the pensions and other professional financial services as required, being the main contact in the organisation for the bank, auditors and pension providers.
• To liaise with pension trustees and other employers of the PSATSA closed defined benefit scheme, including triennial revaluations and negotiation of affordable repayments, reporting to the Trustees and Director.
• To work in close partnership with the Director and the capital project management team, to manage and report on the financial aspects of any future capital projects, reporting to the Director and the Capital Sub-Committee of the Board of Trustees, and managing all related financial administration.
• To be responsible for arranging the organisation’s insurance.

Governance, Compliance & Trustee Reporting

• To attend Board meetings as required and support the Director in providing background briefing and financial material to enable the Board to make considered decisions about all matters of finance and finance policy.
• To manage, attend and prepare reports for the Finance & Property sub-committee.
• To coordinate the production of the Annual Trustees Report for the statutory accounts and ensure compliance with Companies House and Charity Commission requirements, including maintaining Trustees and Directors’ records and details.

Other

• To contribute to the overall strategic direction of the organisation as a member of the Senior Management Team, and actively participate in new developments including audience development, capital planning, communications, partnerships, reporting and fundraising.
• To complete as required annual reports, including the annual submission for exhibition tax relief and other key reporting, including Arts Council England and Oxford City Council submissions and project-funding reports.
• To carry out any other duties, reasonably requested by the Director.

Person Specification

Essential

• Significant experience in financial roles at a senior level, managing all aspects of running a financial function and dealing with a range of activities, ideally in a small to medium-sized charity.
• Used to preparing budgets, management accounts and cashflow forecasts alongside cost control management.
• A good understanding of VAT regulations, the VAT return process and charity taxation.
• A good working knowledge of payroll and end of year audit processes.
• Experience of business planning for a medium-sized charity.
• A flexible approach to working in a busy environment requiring excellent multi-tasking and time-management skills.
• Experience of using a CRM Database.
• An understanding of IT and digital infrastructure.
• Strong planning and organisational skills.
• Experience of managing small teams.
• The highest level of commitment to equality, diversity and inclusion.
• Excellent interpersonal skills and emotional intelligence.
• Good team worker.
• Excellent writing and communications skills.
• An ability to prioritise a complex range of tasks in a fast-paced working environment.
• A confidential and empathetic person of integrity.

Desirable

• Qualified accountant (ACA, CIMA, ACCA) and/or appropriate business, financial or postgraduate qualifications.
• An interest in and experience of working in the charity sector, ideally the arts.
• Experience in the not-for-profit sector and charity accounting practices including preparation of the annual Charity Commission return, partial exemption VAT processes, Gift Aid and MGETR.
• Experience of BreatheHR and Xero platforms.
• Experience of working with a board of voluntary trustees, a wide range of funders and public sector organisations.
• Good line management and coaching skills.
• Experience of managing the financial aspects of capital projects.
• Experience of fundraising, marketing, retail and e-commerce.

About the Employer

Our client is one of the UK’s most exciting and influential contemporary art organisations, renowned for its bold and ambitious artistic programme that promotes diversity and internationalism and celebrates contemporary art as a progressive agent of social change.

This space welcomes approximately 100,000 visitors each year with approximately 15,000 attendances by schools and community groups in creative learning and participation activities. The organisation’s digital content reaches 450,000 through their digital channels annually. Through a wide range of high-quality content creation and programming, this organisation aims to make contemporary art accessible and engaging to the widest audience and to promote creativity in all its visual forms. Over the last 60 years they has brought some of the world’s most important artists to Oxford, and the UK, and they have developed an international reputation for pioneering emerging and under-represented artists.

This organisation is a registered charity and receives core funding from Arts Council England and Oxford City Council, and the generous support of individuals, trusts and foundations, sponsors and friends.

Benefits

• 25 days annual leave plus public bank holidays (increasing by one day per annum of employment up to five additional days).
• Employee discount in the on-site Shop and Café.
• There is an Employee Assistance Programme
• Discounts, Cycle-scheme and Tech-scheme program available.
• An auto-enrolment pension scheme is in place. Under pension auto enrolment legislation, the employee will pay 5% (before tax relief) and the employer will pay 3% of qualifying earnings to the Legal and General plan.

Applications must be received bymidnight on Sunday 7th September.
Interviews will be heldon Friday 19th of September.

To Apply and for more information

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This employer is committed to improving the diversity in its workforce in order to better reflect the diversity of their local communities. All job vacancies are advertised here as part of a fair and open process. They welcome applications from people of all cultures and ethnicities, including those that may experience racism, as part of their Anti-racism Action Plan.

No agencies please.