Head Of Facilities Management

VanRath; Belfast; On-site; GBP 63,000; Full time

Job summary

A leading company in Belfast is seeking a Head of Facilities Management, a vital leadership position overseeing the upkeep and operational excellence of iconic Parliament Buildings. This role involves managing a diverse team and ensuring high standards in sustainability, health and safety, and customer service, making it critical for supporting the Assembly's operations.

Qualifications

• Minimum 3 years' experience in leading high performing teams.
• Experience delivering significant service restructuring.
• Experience managing substantial building and construction projects.

Responsibilities

• Lead and manage a team of 16 staff in delivering facilities management.
• Manage maintenance, catering, and cleaning services.
• Develop a long-term vision for Parliament Buildings.

Skills

Leadership

Strategic Planning

Project Management

Financial Management

Health and Safety Compliance

Education

Full Membership of a professional body in a construction-related discipline

Advanced learning qualification (Level 4 or equivalent) in facilities management or project management

Job description

Job Title: Head of Facilities Management
Salary range: £62,549

Contract Duration: 3 Months
Directorate: Corporate Services
Business Area/Office: Building Services
Accountable to: Director of Corporate Services
Accountable for:

• Environment and Health and Safety Manager (AG5)
• Support Services Manager (AG5)

VANRATH is delighted to be partnering with the Northern Ireland Assembly to recruit a Head of Facilities Management - a key leadership post responsible for the maintenance, sustainability, and operational excellence of Parliament Buildings, one of Northern Ireland's most iconic and historic civic properties.

Job Purpose:
The Head of Facilities Management reports directly to the Director of Corporate Services and is responsible for ensuring that Parliament Buildings provides excellent facilities for Members, staff and visitors.

The Head of Facilities Management is a critical role with responsibility for the maintenance and management of the Grade-A listed Parliament Buildings and its artefacts, health and safety, sustainable development, catering, cleaning and the supply of office stationery and equipment. The postholder will lead and manage a team of approximately 16 staff.

Job Description:

The main duties and responsibilities are:

Strategic and Operational

• Develop and deliver a vision and life-cycle plan to maintain Parliament Buildings in a manner befitting its Grade A listed status and in accordance with all relevant building-related legislation.
• Manage and deliver building and construction related capital projects in line with PRINCE 2 methodology (or similar) on time and on budget.
• Manage maintenance, catering, cleaning, housekeeping, office resources and related contracts and services in line with KPIs and value for money considerations, maximising performance and ensuring services are customer focused and driven by quality and continuous improvement.
• Meet the Assembly Commission's commitment to being an exemplar in sustainable development and building efficiency.
• Manage all resources, including budget, staff and space utilisation in Parliament Buildings, effectively and efficiently to deliver areas of responsibility, contributing to, and in support of the Corporate Strategy and Corporate Plan.
• Participate in Directorate and Head of Business Team meetings to develop and influence solutions to operational, policy and strategic issues.
• Develop and maintaining effective working relationships with Members, staff, building users and relevant external stakeholders to ensure operational effectiveness and that work is informed by best practice.

People and Performance

• Lead and manage staff and build a high performing, enthused and responsive team that is focused on delivering excellence in all aspects of service delivery and the delivery of business objectives.
• Promote a culture of learning and innovation and ensure that staff are appropriately qualified, experienced and skilled in order to deliver the services required.
• Promote a strong performance culture by focusing on targets, outcomes and value for money.

Accountability and Corporate Governance

• Operate sound financial management and monitor and control budgets to ensure the effective use of public resources and maximise value for money.
• Prepare high quality, well-reasoned, clear, concise business cases, papers and reports for SMT and the Assembly Commission as required.
• Comply with all of the Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures and all mandatory training requirements.
• Manage information and records in accordance with established policies and statutory requirements.
• Comply with statutory obligations with respect to health and safety legislation.
• You may also be required to carry out other duties that the Assembly Commission reasonably requires of you.

Essential Criteria:
Applicants must, by the closing date for applications have:

1. Hold a full Membership of a professional body in a construction-related discipline such as architecture, civil/structural engineering, electrical/mechanical engineering and building/quantity surveying.
   AND
   Have at least 3 years' experience in each of the following five areas:

1. a) Leading and developing a range of high performing teams to deliver effective outcomes and performance improvements in line with customer requirements.
2. b) Leading on and delivering significant service restructuring and improvement and demonstrating flexibility, adaptability and resilience under pressure.
3. c) Delivering substantial* building and construction related capital projects in an occupied building, to agreed quality, cost and timescale.
4. d) Managing substantial* building maintenance and/or facilities related contracts, maximising performance and value for money and measuring success against KPIs.
5. e) Preparing business cases, papers and reports to Senior Management and Board level**.

• A substantial contract means a contract with an overall value in excess of £0.5m.
  ** Senior management is defined as the top management level of the organisation.

OR

1. Hold a relevant advanced learning qualification (minimum Level 4 or equivalent) in building maintenance, construction, facilities management or project management.
   AND
   Have at least 5 years' experience in each of the areas described at a) - e) above.

Shortlisting Criteria:
Should shortlisting be required, the following shortlisting criteria will be applied:

• Delivering substantial* building and construction related capital projects and building maintenance in a public or listed building.

Skills & Behaviours:
The following Assembly Skills and Behaviours will be assessed during the selection process:

Parliamentary & Political Understanding
…is displaying an appropriate understanding of the wider political environment; what the Assembly does and how our role fits in; and the level of public scrutiny to which the actions and decisions of Assembly staff are exposed. It requires impartiality, integrity and political sensitivity.

Managing & Leading Self and Others
... is setting high standards for ourselves. It is about guiding, motivating and developing others to achieve high performance. It is about engaging others in delivering a corporate vision of excellence, expertise and innovation in support of the Assembly as a legislature.

Building relationships and effective communication
...is creating and maintaining positive, professional and respectful internal and external working relationships through effective and appropriate communications.

Delivering a quality service
...is about providing a high-quality and efficient service to our customers. It is thinking ahead, managing resources effectively and delivering work on time and to a high standard. It is also using professional or technical expertise to enhance service delivery.

Initiating improvement and delivering change
...is looking for and being open to new and innovative ideas and improvements to the service provided. It is being flexible and adapting positively and professionally to sustain performance when the situation changes, workloads increase or priorities change. It is about forming sound, evidence-based decisions and being accountable for results.

For further information on this vacancy, or any other Built Environment job in Belfast or wider Northern Ireland, please apply via the link below or contact Glenn Roberts in the strictest confidence.
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