HCM Operations/Analyst

Moelis & Company; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading company in the financial sector seeks an HRIS Specialist to manage and optimize the global HRIS system (Workday). This role involves overseeing employee documentation, onboarding, and ensuring efficient processes in collaboration with HR teams globally. Join a diverse and inclusive organization committed to fair recruitment practices.

Responsibilities

• Act as SME for global HRIS system (Workday).
• Manage employee documentation and onboarding processes.
• Coordinate with HR teams globally to support business needs.

Job description

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Responsibilities

1. Act as the subject matter expert (SME) for the global HRIS system (Workday), managing employee data, and troubleshooting issues to ensure efficiency and accuracy.
2. Oversee the management of employee documentation, ensuring all documentation is accurate and up-to-date on Workday.
3. Keep accurate and current people records, ensuring employee folders are updated weekly.
4. Ensure the accurate updating of the joiner and leaver spreadsheets.
5. Prepare new joiner documentation and manage onboarding processes, coordinating with all departments to ensure readiness. This includes tracking background checks, auditing final reports, follow-ups, and weekly audits of checks in process.
6. Manage leaver documentation working closely with the business to ensure all leaver processes and documentation are accurate, including processes for the firm's contractors.
7. Manage the visa administrative process for new joiners and leavers.
8. Manage maternity and paternity processes.
9. Manage probation reviews in conjunction with HRBPs and the business to ensure line managers follow through on this process.
10. Coordinate with HR teams globally to support business needs and maintain standardized processes across locations.
11. Oversee the rolling rescreening process for certified individuals and those in high-risk roles, conducted annually.
12. Accurately record changes, moves, and transfers in all relevant systems, ensuring proper filing and communication with HR and payroll.
13. Record changes related to benefits for new joiners and leavers.
14. Represent the HR team by supporting projects and workload as required, and encourage continuous improvement measures.
15. Update internal office Facebook pages promptly with information about new joiners and leavers.
16. Manage the biannual GDPR purge on Workday.
17. Produce ad hoc reports for the HR team.

We are an equal opportunity employer committed to promoting diversity, preventing discrimination, and providing a supportive and inclusive working environment. We aim to recruit from a diverse talent pool and ensure fair treatment at each stage of the recruitment process. All applicants are considered without regard to characteristics or statuses protected under applicable laws.