GYA Projects & Administration Co-Ordinator

GUILDHALL SCHOOL OF MUSIC AND DRAMA; London; On-site; GBP 31,000 - 36,000; Full time

Job summary

A prestigious arts institution in London seeks an administrative support officer for the Junior Guildhall. The role involves coordinating activities across multiple centers, scheduling interviews, and providing support during events. Suitable candidates should have strong organizational skills, excellent communication abilities, and a background in administration. This full-time position requires flexibility, as the candidate will work on Saturdays.

Qualifications

• Proven track record in administration required.
• Ability to work self-motivated and detail-oriented.
• Advanced IT competency required, preferably in the arts.

Responsibilities

• Provide administrative support on Saturdays at the Junior Guildhall center.
• Coordinate administration for GYA centers.
• Schedule interviews and assist with concerts and events.

Skills

Organizational skills

Communication skills

Numeracy skills

Time management

MS Office competency

Job description

Guildhall School of Music & Drama

Full time -fixed-term for 12 months (35 hours a week -The post holder will be expected to work on Saturdays during term time)

£31,740 - £35,640 per annum including Inner London Weighting

Guildhall Young Artists (GYA) is Guildhall School’s network of 6 centres providing performing and production arts training for children and young people aged 4 to 18. Centres are located in London, Norwich, and Taunton, with an online option for remote study.

This role involves providing administrative support to the Junior Guildhall centre on Saturdays during term time, and coordinating administration for other GYA centres, including scheduling interviews, assessments, and assisting with concerts, events, and projects.

We seek a highly organized, efficient individual with proven administrative experience. The ideal candidate will be self-motivated, detail-oriented, calm under pressure, and possess excellent communication, numeracy, and time management skills. Advanced MS Office and IT skills are required. Knowledge of classical or contemporary music, drama, or production arts, preferably within higher education, is advantageous.

For more details, download the job information pack.

Enhanced DBS checks are required.

Closing date: 12 noon on Thursday, 21st August 2025.

Interviews scheduled for 27th August 2025.

Late applications will not be accepted.

For inquiries, contact 020 7332 3978 (24-hour answerphone) quoting reference OOGS9239. A minicom service is available at 020 7332 3732 for the hearing impaired.

Guildhall School values diversity and encourages applications from all backgrounds, especially from disabled, LGBTQIA+, Black, Asian, and other underrepresented groups. We are members of the Disability Confident Scheme and guarantee interviews for disabled candidates who meet the minimum criteria and wish to be considered under this scheme. We provide necessary adjustments for applicants with disabilities.

The School is committed to safeguarding and promoting the welfare of children and vulnerable adults, expecting all staff and volunteers to share this commitment.

The City of London Corporation is reviewing its pay and reward practices to ensure fairness and competitiveness across the organization.