Group Coordinator

UK Atomic Energy Authority; Culham; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Defined benefit pension

Bonus up to 7%

Relocation allowance

Flexible working

Employee assistance programme

Mental health support

Generous annual leave

Career development

Inclusive culture

Job summary

UK Atomic Energy Authority in Culham, Oxfordshire, is hiring a Group Coordinator to support the Electrical Engineering Unit. You will help with workforce planning, resource allocation, recruitment activity and other operational processes to keep teams running efficiently.

We seek a highly organised, proactive professional with excellent MS Office skills, hands-on experience with data, dashboards and reporting, and the ability to build strong relationships with Group Leaders and stakeholders.

Qualifications

• Previous experience in coordination, operations support, project support or administration.
• Strong organisational and planning skills with excellent attention to detail.
• Advanced Microsoft Office skills, particularly Excel, SharePoint and Planner.
• Experience working with data, reporting, or dashboards.
• Strong stakeholder management and communication skills.
• A proactive mindset with the ability to identify and implement improvements.
• The confidence to manage competing priorities and work autonomously.

Responsibilities

• Coordinate workforce planning activities, including processing resource requests, monitoring resource allocation and supporting capacity planning across the Group.
• Maintain oversight of staff allocation, ensuring commitments align with project priorities, forecasted budgets and operational requirements.
• Provide high-quality business support to Group Leaders, including diary management, meeting coordination, action tracking, communications and the production of key management information.
• Deliver comprehensive secretariat support for technical meetings, including agenda preparation, document collation, minute taking and monitoring actions through to completion.
• Produce, maintain and analyse a range of technical documentation, reports, dashboards and performance metrics to support operational decision-making.
• Maintain and develop Group SharePoint sites, document libraries and information management systems, ensuring documentation is accurate, accessible and compliant with UKAEA processes.
• Identify opportunities to improve business processes, workforce planning and document management, helping to drive consistency and continuous improvement across the Group.
• Build effective relationships with Group Leaders, Team Leaders and stakeholders, representing the Group at meetings where appropriate and providing guidance and support to colleagues.
• Promote UKAEA's values and contribute to an inclusive, collaborative and high-performing working environment while ensuring compliance with organisational policies and procedures.

Skills

Coordination & Administration

Project support

Stakeholder management

Data reporting & dashboards

Organisational skills

Autonomy

Tools

Excel

SharePoint

Planner

Job description

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realizing fusion energy, partnering with industry and research for ground breaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.

As an employee of UKAEA you will benefit from:

• Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
• Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
• Flexible working options including family friendly policies and the right to request flexible working from the start of your employment.
• Employee Assistance Programme and trained Mental Health First Aiders.
• Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
• Wide range of career development opportunities
• A vibrant culture committed to equality and being fully inclusive

Job Description

The salary for this role is £32,903 + excellent benefits including outstanding pension Onsite working is expected for 5 days a week during the probationary period.

This role is based in Culham , Oxfordshire

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS) including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open-source data.

The Role

We’re looking for a highly organised and proactive Group Coordinator to join our Electrical Engineering Unit, providing vital operational and coordination support within a fast-paced, highly technical environment.

This is an exciting opportunity to play a key role in supporting senior leaders and engineering teams across a broad range of activities, including but not limited to workforce planning, resource allocation, recruitment activity, and key operational processes. If you thrive on bringing structure to complexity, improving ways of working, and keeping teams running efficiently, this could be the perfect next step.

Key Responsibilities

As Group Coordinator, you’ll be at the centre of day-to-day operations, supporting Group Leaders and ensuring teams have the information, resources and coordination they need to succeed.

Your responsibilities will include:

• Coordinate workforce planning activities, including processing resource requests, monitoring resource allocation and supporting capacity planning across the Group.
• Maintain oversight of staff allocation, ensuring commitments align with project priorities, forecasted budgets and operational requirements.
• Provide high-quality business support to Group Leaders, including diary management, meeting coordination, action tracking, communications and the production of key management information.
• Deliver comprehensive secretariat support for technical meetings, including agenda preparation, document collation, minute taking and monitoring actions through to completion.
• Produce, maintain and analyse a range of technical documentation, reports, dashboards and performance metrics to support operational decision-making.
• Maintain and develop Group SharePoint sites, document libraries and information management systems, ensuring documentation is accurate, accessible and compliant with UKAEA processes.
• Identify opportunities to improve business processes, workforce planning and document management, helping to drive consistency and continuous improvement across the Group.
• Build effective relationships with Group Leaders, Team Leaders and stakeholders, representing the Group at meetings where appropriate and providing guidance and support to colleagues.
• Promote UKAEA's values and contribute to an inclusive, collaborative and high-performing working environment while ensuring compliance with organisational policies and procedures.

Essential Skills & Qualifications

• Previous experience in coordination, operations support, project support or administration
• Strong organisational and planning skills with excellent attention to detail
• Advanced Microsoft Office skills, particularly Excel, SharePoint and Planner
• Experience working with data, reporting, or dashboards
• Strong stakeholder management and communication skills
• A proactive mindset with the ability to identify and implement improvements
• The confidence to manage competing priorities and work autonomously

Desirable Experience

• Experience supporting technical, engineering or project-based teams
• Exposure to workforce planning, resource coordination or PMO environments
• Experience with business systems and process improvement initiatives

Additional Information

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity, and inclusion and strive to ensure fair representation across our workforce. We particularly encourage applications from groups currently underrepresented in STEM, including women and individuals from diverse ethnic backgrounds, while ensuring all appointments are made on merit.

UK Atomic Energy Authority is committed to being accessible. Please email [e-mail] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.